Title: Program Assistant
Reports to: Program Support Manager and Quality Assurance Administrator
Status: Non-Exempt / Hourly / Full-Time / In-person
Location: Health Clinic in Richmond, CA
Pay: $26.50/ hour
Our Mission & Vision
The Brighter Beginnings mission to “support healthy births and successful development of children by partnering with parents and helping to build strong communities“, gains its strength and aspiration from our core belief and vision that, “Every family matters, and every child deserves a happy, healthy future.”
Our History
Brighter Beginnings is a 501c3 nonprofit organization and has been responding to the needs of families in under resourced neighborhoods since 1984 when our work began in response to the alarming differences in mortality and illness rates among African American babies compared to other children.
Brighter Beginnings has grown into a respected and well-connected organization with locations in Oakland, Richmond, Bay Point, and Antioch. We have a multi-cultural, bi-lingual staff of passionate and committed family-service professionals; in fact, many of our staff came to this work because of the challenges they faced in their own families.
Position Summary
Assists the assigned Program/Site with programmatic and administrative matters of the agency.
Candidate Requirements:
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Bachelor's degree (B. A.) from four-year college or university or equivalent in business, nonprofit or public administration preferred.
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Two years program assistance and/or administrative experience and/or training; or equivalent combination of education and experience.
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Bilingual in Spanish required.
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Must have Word processing, spreadsheets and database proficiencies.
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Experience with coordinating meeting logistics, flexibility to attend evening meetings.
Responsibilities:
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Maintain calendar of due dates of program/s reports, evaluation requirements and other important due dates
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Pre-screening and assist applicants for the program/s eligibility determination and enrollment
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Answer the main phone and take messages or transfer calls, route incoming correspondence.
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Assist in the preparation and photocopying of program/s reports and correspondence
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Provide information packets for callers seeking information about Brighter Beginnings.
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File all correspondence and program-related documents related to BB, including summaries or minutes of network coordination meetings.
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Assist in ordering supplies program/s office supplies.
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Input client data into database
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Coordinate community donations program like clothe drive, Food Bank, community donations and diapers distribution.
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Support/Coordinates special projects, activities or events as assigned by Supervisor and/or Sr. Program Managers
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Assist with enrollment
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Assist with delivery of services (including home visiting) to clients when needed
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Other duties as assigned.
Other Job Requirements
This job requires passing a background check, a negative TB test or clear chest x-ray (less than 1 year old), Physical Exam (less than 6 months old), providing updated vaccination records, Hepatitis B vaccination, annual flu vaccination, and Covid-19 vaccination. The Physical examination must indicate that the employee is able to meet the physical requirements of the job including: Lifting, Walking, Driving, Stooping, Bending, and Twisting
Benefits
We are proud to offer competitive wages and benefits to our employees. Please feel free to inquire during the interview process. As a summary, we offer:
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100% employer-paid health, dental, vision, life and disability insurance!
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Competitive wages and friendly environment
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Two weeks of vacation (increase after 1 year of employment)
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13 paid holidays
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Sick leave accrual
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Optional employee-paid dependent health coverage
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403b retirement account with matching
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Flexible Spending Account (FSA)
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Employee Assistance Program (EAP)
Brighter Beginnings is an Equal Opportunity Employer committed to diversity and inclusion. At Brighter Beginnings, employment decisions are made regardless of sex, gender identity or expression, sexual orientation, race, ethnic origin, color, creed, religion, national origin, citizenship, age, marital status, physical or mental disability, genetic information or ancestry, protected Veteran or military status, or other characteristics protected by law.
If you require alternative methods of application or screening, you must approach the employer directly.
All applicants that are offered a conditional offer of employment will need to complete a background check. For positions with client/patient contact, you must have a TB clearance and a physical assessment by a physician of your ability to complete job duties. Additional requirements are an immunization records (including MMR, Hep B, Varicella, TDAP, Covid-19). All positions require applicants to have a valid California driver’s license, be listed under car insurance as a driver, and a clean driving record (as defined by our insurance carrier).
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