Administrative/Accounts Payable Assistant
We are looking for an Administrative/Accounts Payable Assistant with a broad range of office experience (or willing to learn) aspects of Accounting, Human Resources and Crane Service/Part Quoting.
Responsibilities:
-Answer phones and greet visitors
-Process AP invoices
-Prepare weekly time cards and daily labor sheets
-Enter daily labor tickets
-Update WI sales tax exempt certificates, W9s and certificates of insurance
-Prepare job cost reports for Estimators to invoice Customers
-Work with our Technicians to track repair orders, part quotes and warranty claims
-Create packing slips
-Prepare UPS shipments
-General filing and typing
-Order office supplies, shop supplies and spare crane parts
-Help complete onboarding of new hires, benefit enrollment and annual open enrollment
-Maintain Excel spreadsheets, including part pricing database
-Work with the Foreman to schedule, record keep and track all of our safety training documents
Requirements:
-Minimum 3 years of general office experience
-Proficient with Microsoft Excel, Word and Outlook
-Attention to detail and accurate data entry
-Excellent communication skills
-Experience with an Accounting software is preferred
-Job cost accounting experience desired but not required
-Human Resources experience is desired but not required
-High School diploma or GED required
-Associate degree preferred, but not required
This position reports to the Controller.
No travel required.
40 hours a week, Monday through Friday, 7:00 am – 3:00 pm
No night, weekend or holiday shifts.
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No nights
- No weekends
Experience:
- Accounting: 3 years (Preferred)
- Administrative: 3 years (Preferred)
Ability to Relocate:
- Schofield, WI: Relocate before starting work (Required)
Work Location: In person