Global Dominion Access USA is currently seeking a full-time Administrative Assistant for our office in North Tonawanda. This position will assist with administrative functions for various departments including but not limited to Accounting, Accounts Receivable and Accounts Payable. The ideal candidate is someone that is self-motivated, organized, with the ability to multi-task.
The ideal candidate is meticulous, and detail oriented with wide-ranging administrative experience. Familiarity working for a construction company a plus. Integrity, the ability, and enthusiasm to work within a team environment, and strong organizational skills are important values.
Job Responsibilities:
- Performs various administrative support tasks such as responding to and preparing correspondence, filing, faxing, and sorting and prioritizing mail and phone messages.
- Accounts Receivable and Accounts Payable
- Assist with preparing company qualification packages
- Prepare and track contractor and engineering license applications
- Track all company registrations including licensing and corporate registrations, complete annual reports, etc.
- Assist Human Resources dept. with setting up new employees
- Support accounting, safety, and executive services efforts
- Act as a backup for reception when needed
- Other duties to support the office as necessary
Qualifications:
- Minimum of 5 years administrative experience preferred
- Proficiency in all MS Office 365 applications including, but not limited, to Outlook, Word, Excel, and SharePoint
- Familiarity with the administration of online Safety portals including ISNetworld, Arriba, Avetta, Browz, etc.
- Experience working in a construction company a plus
Necessary Attributes:
- Excellent time management and organizational skills with ability to multitask and prioritize tasks
- Team player and with strong interpersonal skills
- Self-starter, takes initiative, strong problem-solving skills
- Excellent verbal and written communication skills
- Comfortable in fast paced environment and ability to manage pressure
- Reliable and dependable
Job Type: Full-time
Pay: $40,000.00 - $50,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
Experience:
- Customer service: 4 years (Preferred)
Ability to Relocate:
- North Tonawanda, NY 14120: Relocate before starting work (Required)
Work Location: In person