Responsibilities:
- Review all incoming vendor invoices for appropriate documentation and approval prior to payment
- Files, maintains, and distributes accounting documents, records and reports.
- Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
- Prioritize vendor invoices according to cash discount potential and payment terms
- Codes such items as vendor invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.
- Import Excel vendor spreadsheets into accounting system to create invoices
- Print checks and ACH payments twice monthly
- Respond to all vendor inquiries via phone or email in a timely fashion
- Reconcile vendor statements, research and correct discrepancies
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
- Reconciles various accounts by identifying errors in posting or omissions by applying appropriate accounting standards
- Investigates and resolves problems associated with processing of invoices and purchase orders
- Assists with monthly status reports, and monthly closings
- Provide remittance information for vendor inquiries from prior payments
Requirements:
- 3-5 years of experience in accounting support services and Accounts Payables
- Experience with OneDrive and Microsoft Office Suites
- Experience with Accounts Payable systems such as Sage 100
- Effective oral and written communication skills in interacting with employees
- Strong organizational skills, detail oriented, professional and reliable
- Ability to understand and execute on established work procedures
- Ability to accurately enter financial information and data into necessary computer programs or spreadsheets
- Team player: ability to communicate effectively and work harmoniously with others
- Bachelors in business administration preferred
- High school diploma required, some college coursework in accounting
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
- Profit Sharing
- Paid time off
- 8 Holidays paid
Job Type: Full-time
Pay: $22.00 - $25.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Commuter assistance
- Dental insurance
- Employee assistance program
- Health insurance
- Paid sick time
- Paid time off
- Vision insurance
Experience level:
Physical setting:
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Madison, WI 53718 (Required)
Ability to Relocate:
- Madison, WI 53718: Relocate before starting work (Required)
Work Location: In person