Hi, I'm the recruiter for an Operations Executive Administrative/Project Assistant with a 20-year insurance industry business solutions services company.
Family-friendly, Downers Grove, IL headquarters location; hybrid schedule
Competitive Salary, 401K match, PTO, 100% Paid Benefits
As Operations Executive Administrative/Project Assistant atASNOA ()- a fully integrated insurance industry services/support provider- you will perform tasks to support efficiency of daily operations in Downers Grove, IL & Dyer, IN offices, providing high-level support to C-level executives overseeing office needs acting as main point of contact.
HIGHLIGHTS
- 2 days remote; 3-days in Downers Grove office
- Negotiable salary, 401K Match, PTO, 100% paid benefits
- Multiple C-Level Exec admin support: book travel arrangements, organize calendar/schedule meetings, correspondence, research, report prep, arrange calls, develop itineraries/agendas, presentation/meeting needs
- Order supplies/office inventory, liaise with building management
- Oversee Front desk duties: reception/welcome guests/customers, answer phones/direct calls, sort/distribute mail
- Meeting logistics: scheduling, catering, A/V, presentation/meeting materials/office calendar
- PM Corporate Events; Sales Conferences/Trade Shows across US (working with Event Planner)
- Support VP Operations with enforcement of company SOPs
- Daily operations reporting/resolving issues, maintain company databases
- Uphold strict confidentiality with C-Level correspondence/ needs
REQUIREMENTS
Associate or Bachelor’s degree OR 2+ years administrative/executive assistant experience including:
- Previous experience managing travel/schedules
- MS Outlook, Word, Excel, Power Point
- ASANA & HUBSPOT (or similar CRM)
- Proactive self-starter; able to develop solutions, brainstorm new ideas independently/on a team, work in a fast-paced with strong time management skills
Benefits, Competitive Salary, 401K match, PTO, 100% Paid Benefits
If you’d be open to an exploratory call, please let me know when we might speak briefly. If you remain interested, we’ll connect you directly with the hiring executive.
Job Type: Full-time
Pay: $55,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
Experience:
- Microsoft Excel: 1 year (Preferred)
- Microsoft Powerpoint: 1 year (Preferred)
Ability to Commute:
- Downers Grove, IL 60515 (Required)
Work Location: Hybrid remote in Downers Grove, IL 60515