ACCOUNTING CLERK II
Employment Status: Full-Time
FLSA Status: Non-Exempt
Experience Required: 2+ years related on-the-job experience. Experience in government accounting is preferred.
Minimum Education Requirements: High School Diploma or equivalent required. Associate or Bachelor;s Degree in Finance, Accounting, or related discipline preferred.
Direct Supervisor: Director of Finance
Supervisory Responsibility: No
Primary Work Location: Office Setting.
Certification: Valid State of Missouri driver’s license.
Job Summary: The Accounting Clerk II position reports to the Director of Finance and will perform a variety of accounting tasks to assist with reconciling transactions and processing payments. The role will ensure that vendors are paid correctly and in a timely manner and will also reconcile a variety of reports and transactions, investigating and resolving discrepancies that arise. This is an important role that requires accuracy and attention to detail.
Essential Job Functions
An employee in this position may be called upon to do any or all of the following essential duties:
- Reconcile a variety of reports, statements, and transactions, researching discrepancies and keeping the relevant department apprised of any pertinent information.
- Process invoices for payment, ensuring that all necessary paperwork and approvals are in place, and investigating and resolving any discrepancies that arise.
- Verify check requests and prepare batch check runs, obtaining the necessary signatures and ensuring that vendors are paid in a timely manner.
- Randomly check manual adjustments made to utility accounts and building permits to ensure they are valid.
- Process refund checks for the Utility Billing department.
- Perform data entry as required to record all transactions, making adjustments as necessary.
- Manage and verify travel reimbursements, mileage reimbursements, and check requests for City employees.
- Order supplies, specialty needs, and services for all departments, checking prices with multiple vendors prior to placing an order.
- Conduct research on potential new vendors who have submitted a Vendor Approval Form.
- Collate all required information pertaining to the collection of water and electric sales tax, sending the relevant document and remittance to the State of Missouri.
- Perform administrative tasks as required, including answering phones, handling correspondence, maintaining files, records, spreadsheets, and registers, and preparing documentation.
- Receive, research, and resolve a variety of internal and external inquiries concerning account status.
- Serve as backup to other employees as required.
- Perform other tasks and duties as assigned.
- Collect cash from various locations throughout the City, auditing the cash drawers and creating daily deposits to the bank.
- Perform Accounts Receivable function.
- Administer unclaimed property and escheatment process annually.
Essential Functions, Qualifications, Knowledge, Skills, and Abilities (KSA’s) for Employment
An employee in this class must have the following knowledge, skills, and abilities upon application:
Knowledge and Skills
- Basic accounting knowledge, and an understanding of invoice terms.
- Good math skills.
- Ability to use basic office equipment.
- Intermediate proficiency with Microsoft Office is required.
- Ability to learn new computer software easily.
- Strong organizational skills.
- Strong analytical competency.
- Self-starter with excellent interpersonal communication and problem-solving skills.
- Exceptional accuracy and attention to detail required.
Abilities
- This position is generally sedentary in nature, movement throughout the area is required from time to time.
- Ability to have continuous oral and written communication with co-workers and supervisors is essential.
- Repetitive movements, occasional lifting of up to 10 pounds, reaching, lifting, stooping, and the ability to read a computer screen, detect color-coding and read fine print will be expected.
**This position description is a general guideline for work behavior and is not intended to be a comprehensive listing of all job duties. Therefore, it is also not, nor can it be implied to be, a contract of employment. The contents of this position description may be changed without notice, and employment may be terminated by either party, at will.
Job Type: Full-time
Pay: $20.32 - $21.95 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid sick time
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
Physical setting:
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person