Job Overview:
The Accounting Specialist is responsible for processing the company accounts payable, and auditing and processing monthly employee credit card statements for the Company. The Accounting Specialist will also serve as backup in processing the company’s bi-weekly payroll, accounts receivable billings, and cash receipt application. The position will receive a close level of supervision related to specific work activities, assignments, and methods; receive detailed instructions; exercise very little discretion or independent judgment.
Responsibilities:
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Completing payments and controlling expenses by receiving, verifying, processing, and reconciling invoices
- Reconciling processed work by verifying entries and comparing system reports to balances
- Ensuring outstanding balances are updated with credit memos that are due
- Paying employees by receiving and verifying expense reports using company-specific accounting software
- Credit Card reconciliation
- Verifying vendor accounts by reconciling monthly statements and related transactions
- Maintaining historical records of all invoices, reports, receipts, and cheques by saving documents properly on the network
- Assisting other departments with equipment or product purchases, tracking assets and accounts for acquisition
- Confirming subcontractor billed working hours, bonuses, and projects
- Perform other filing and general administrative/clerical tasks for accounting department
- Maintaining a clean lobby, greeting visitors, answering and screening phone calls
- Receiving and sorting daily mail
- Ordering office supplies monthly and keeping inventory of stock
- Performing other duties as assigned
Qualifications:
- 3+ years of experience in accounting, including accounts payable administration, or Associate Degree in Accounting; or combination of experience and education
- At least 1 year experience processing payroll for at least 50 employees
- Advanced computer skills, specifically in UKG, Excel, and Microsoft Office
- Experience creating and processing purchase orders
- Proficiency in QuickBooks or similar accounting system; 10-key skills a must
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
Basic understanding of chart of accounts and workflow for accounts payable
- Ability to process large amounts of data while still maintaining attention to detail
- Ability to prioritize tasks and efficiently manage time
- Effective verbal and written communication skills
- Excellent organizational skills
- Professional attitude and appearance
- Must enjoy working in a team environment and helping people
- Learns quickly and is willing to ask for help
- Proficiency in Bill.com
PHYSICAL DEMANDS
- Physically capable to move about the office complex and on railroad property
- Able to sit/stand at a workstation during a typical work day.
WORK ENVIRONMENT
This job primarily requires work in an office environment. Proper use of PPE equipment is required when visiting railroad sites.
Joining our team as an Accounting Specialist offers a rewarding opportunity to apply your expertise in a collaborative and professional setting.
Job Type: Full-time
Pay: $25.00 - $30.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
- Overtime
- Weekends as needed
Experience:
- Microsoft Excel: 1 year (Preferred)
License/Certification:
Ability to Commute:
- West Sacramento, CA 95691 (Preferred)
Ability to Relocate:
- West Sacramento, CA 95691: Relocate before starting work (Required)
Work Location: In person