JOB DESCRIPTION:
Under general direction of the General Manager, the Account Clerk I, will be responsible for a variety of clerical accounting duties involving the preparation, maintenance, review, auditing, and processing of financial and statistical records, reports, and claims. The ACI will facilitate clerical tasks for the District, including but not limited to basic compilation for review of weekly, monthly and quarterly financial reports, accounts payable and accounts receivable. The ideal candidate will have the ability to work independently and to successfully complete a variety of clerical accounting duties involving the preparation, maintenance, review, auditing, and processing of financial and statistical records, reports, and claims. They should be able to calculate solutions to math problems involving addition, subtraction, division, multiplication, percentages, decimals, and fractions, post and make arithmetical computations rapidly and accurately, track/reconcile information between accounts and ledgers and accurately proofread details, noting and detecting errors.
DUTIES, RESPONSIBILITIES, FUNCTIONS:
- Provides administrative support to ensure efficient operation of the District office
- Order District supplies and research cost effective options and potential suppliers
- Bookkeeping and general accounting tasks
- Creating and maintaining spreadsheets utilizing primarily MS Excel and Compass Software
- Operating data terminals calculators and other standard office equipment
- Performing clerical work and interoffice support including receiving and processing mail
- Invoicing and reconciliation of statements for District operations
- Maintaining and promoting excellent vendor relations
- Assembling, sorting and tabulating codes and filing data • Verifying accuracy of claims and processing orders and/or deposit slips in preparation for General Manager authorization
- Assist in preparing the department budget reports; assist in budget implementation; participates in forecasting plan of action identifying the need for additional funds as it pertains to staffing, equipment, materials, and supplies and coordinates information sharing as it pertains to District’s annual budget
BASIC QUALIFICATIONS
- High school diploma and/or GED
- Minimum of 1 year of bookkeeping, administrative assistant, office assistance and/or other related experience
- Proficient in MS Office (Primary use: Outlook, Excel and PowerPoint) • Ability to understand basic principles and procedures of bookkeeping and record-keeping
- Accuracy in accounting and mathematical solutions
- Knowledge of business-level English, both verbal and written
- Ability to foster and maintain business and client relationships
- Physical ability to access filing storage and carry up to 25 pounds
- Strong organizational skills
- Possession of a valid California driver's license or ability to obtain one within twenty (20) days of hiring. Possession of automobile insurance.
- Modern office procedures, methods, and computer technology skills
- Basic understanding of public agency budgeting procedures and policies and/or the ability to learn them.
- Successful applicants for employment must pass a pre-employment medical examination.
- Entry level comprehension of principles and practices of leisure, parks and recreation services.
- Familiarity with email scheduling tools • Work is performed in a typical office environment. (1) Mobility: frequent use of keyboard; frequent sitting for long periods of time; occasional bending or squatting. (2) Lifting: frequently up to 10 pounds; occasionally up to 30 pounds. (3) Vision: constant use of overall vision; frequent reading, close-up work, and depth vision; occasional color vision. (4) Dexterity: frequent repetitive motion: frequent writing; frequent grasping, holding, and reaching. (5) Hearing/Talking: frequent hearing and talking, in person and on the phone. (6) Emotional/Psychological: frequent decision-making and concentration; frequent public and/or co-worker contact; occasional working alone. (7) Environmental: frequent exposure to noise; occasional exposure to outdoor environment.
- Research and prepare reports and written correspondence, as needed
- Delivery of items such as, but not limited to documentation and deposits to County of Sacramento Offices, Bank Deposits regularly.
- Performs all other duties as assigned
DESIRABLE QUALIFICATIONS AND EXPERIENCE:
- Bilingual in English and (other)
- Basic ability to understand, explain and interpret fiscal related policies and general accounting
- Pertinent federal, state, and local laws, regulations and rules
- 6-months increasing experience with leisure, parks or recreation service agency.
- An AA Degree in related field and/or pathway development toward a bachelor’s degree in leisure or recreation management, senior studies, business administration, or closely related field from an accredited college or university
Job Type: Full-time
Pay: $21.70 - $26.38 per hour
Experience:
- QuickBooks: 1 year (Preferred)
Ability to Commute:
- Sacramento, CA 95841 (Preferred)
Ability to Relocate:
- Sacramento, CA 95841: Relocate before starting work (Preferred)
Work Location: In person