Executive Assistant / Personal Assistant
- One day remote
- Competitive Pay
- Brooklyn, NY location
Let's Build Talent is partnering with Conductive Coaching, a thriving executive coaching business that has grown steadily since 2010. Conductive Coaching serves global companies where leaders are transformed and successful teams are built.
We need a proactive Executive Assistant / Personal Assistant who communicates well and can anticipate needs. The ideal candidate will be a “Jack/Jill of all trades” - work will include:
- Communication with potential clients (email management)
- Calendar management
- Overseeing the on-boarding process (contracts, adding to the CRM, assigning a coach, etc.)
- Tracking existing coaching clients, ensuring that their next steps will take place
- Working with the bookkeeper to ensure correct invoices are sent to clients
- Working with clients to ensure payments are received and the bookkeeper posts them correctly
- MS Excel/Google Sheets intermediate experience
- Preparing proposals and PowerPoint presentations
- Developing client timelines / next steps that keeps the CEO and her coaching team on track
- Being the CEO's right hand and strategic partner on all things administrative
Ideal candidates look like this:
- Have prior finance or banking industry experience supporting high-level executives
- Works efficiently and can handle a business owner who talks and works fast (i.e. 100 MPH!)
- Responsive via Voxer, text, or email
- Perfectionist tendencies - you have an eye for the details
- Proactive - once you get your sea legs, you know what needs to be done and do it
- MUST be based in NYC or the surrounding area to do in-person check-in
The CEO is a dynamic, hard-working NYC gal who cares about her people - if you want to be the key to her continued success, and join a thriving team, we encourage you to apply! With all that being said, this role will not be for you if your feelings get hurt easily and are unable to handle a fast-paced work environment.
Submit your updated cover letter on why you are a great fit for this role along with your resume.
Job Type: Full-time
Schedule:
Experience:
- Executive Assistant: 3 years (Preferred)
- Personal Assistant: 3 years (Preferred)
Ability to Commute:
- New York, NY 10036 (Preferred)
Work Location: Hybrid remote in New York, NY 10036