Summary/Objective:
Reporting to the HR Director, the Payroll and HRIS Specialist will be tasked with administering payroll for all company entities, current and future, in accordance with local, state, and federal laws and regulations. This position will serve as the main point of contact for all payroll-related inquiries and will entail responsibilities such as auditing payroll, managing time and attendance, training managers, and overseeing benefits administration. The ideal candidate should have a robust background in payroll management, demonstrate a proactive approach to handling payroll processes, and maintain a high degree of accuracy in their work. Additionally, this position will require HRIS data entry and maintenance, and pulling reports when requested.
Essential function/Responsibilities: duties include but are not limited to the following:
- Administers processing of organization's payroll and collects payroll data to maintain accurate payroll records.
- Handles processing of employee status changes, analyzes payroll and employee expenses, assures general ledger accounts are reconciled; creates on-going month-end, quarterly, and year-end organization reports; and performs other rated duties as assigned.
- Audits payroll information for accuracy.
- Reconciles payroll deposits, tax withholdings, wage garnishments, and voluntary deductions.
- Participates in problem solving and special projects within the HR Department.
- Assigns exempt and non-exempt worker status to employees.
- Prepares responses to notices from government agencies regarding employee tax filings.
- Assures that payroll-related transactions are processed in compliance with external and internal policies.
- Performs actions necessary to track and determine regular and overtime pay, and factors commission-based income or bonuses into an employee's salary.
- Calculates and processes Federal and State tax and social security withholdings, union dues, and other deductions, insurance, benefits, pension/retirement, 401(k) contributions and company match, and profit sharing.
- Screens time-worked inputs for calculating, coding, or other errors. Monitors computer reports alerting Payroll Clerks to problems or errors.
- Reconciles errors and maintains payroll records.
- Reviews and processes payroll adjustments, including vacation, sick, and other time off.
- Generates accrual entries, as required. Fields and responds to payroll inquiries and resolves discrepancies as required.
- Conduct payroll training for current and new managers.
- Maintains knowledge of rules and laws which govern the payroll administration practices.
- Assists with guiding and training managers on processing payroll and time and attendance.
- Generate payroll and HRIS reports as requested by the leadership team.
Requirements:
- Minimum of 2+ years of Payroll experience.
- Bachelor’s degree preferred.
- Must be a team player willing to assist in all HR areas or tasks.
- Ability to maintain a high level of confidentiality.
- Proficiency with MS office suite - Outlook, Word, and Excel
- Strong interpersonal and communication skills and the ability to work effectively.
- Ability to gather data, compile information, and prepare reports.
- Must be able to multitask and thrive in a fast-paced, constantly changing environment.
- Familiarity with federal and state wage laws.
- Attention to detail a must.
Benefits
- Medical coverage for the employee full premium paid by DPS. Coverage starts day 1 of employment.
- Dental
- Vision
- 401k with employer matching
- Life insurance
- Annual performance-based bonus
- Additional incentive-based bonus opportunities
- 2 weeks’ vacation per calendar year
- 5 personal days per calendar year
- 5 sick days
- 12 annual paid holidays
- Reimbursement for business travel
Job Type: Full-time
Pay: $65,000.00 per year
Schedule:
Work Location: Hybrid remote in New York, NY 10035