About us
We are looking for an Executive Assistant to perform a variety of administrative tasks and support our construction and real estate company’s management. Executive Assistant’s responsibilities include managing incoming mail and bills, sending correspondence, entering and paying bills and invoices, and day to day office management. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
Responsibilities
- Act as the point of contact among executives, employees, customers, and vendors
- Manage information flow in a timely and accurate manner
- Manage calendars and company appointments
- Track daily expenses and receipts and prepare weekly, monthly or quarterly reports
- Oversee the performance of other staff
- Act as an office manager by keeping up with office supply inventory
- Format information for internal and external communication – memos, emails, presentations, reports
- Manage incoming mail and organize/scan documents for management review
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system
- Involvement in special projects related to property acquisition, leasing, tenant re-billing and management
- Prepare and send agreements and contracts for e-signature
- Assist with various property management activities
- Assist with various billing activities
Skills
- Work experience as an Executive Assistant, Personal Assistant or similar role
- Excellent Microsoft Office and Google App Suite knowledge
- Outstanding organizational and time management skills
- Familiarity with office applications
- Excellent verbal and written communication skills
- Discretion and confidentiality
- Attention to detail
- Associates Degree
- BA diploma or certification is a plus
Job Type: Full-time
Pay: $47,000.00 - $55,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
Education:
Experience:
- Microsoft Office: 3 years (Required)
- Google App Suite: 1 year (Preferred)
Work Location: In person