Job Summary: Accounts Payable Specialist
At MISTR, our business thrives on a meticulous financial system that propels our success forward. Central to this system, the Accounts Payable (AP) department plays a pivotal role in managing cash flow and ensuring timely payments to our valued vendors and suppliers. We are currently seeking a dedicated and detail-oriented financial specialist to join our dynamic AP team. As an Accounts Payable Specialist at MISTR, you will be instrumental in processing, tracking, and accurately recording financial transactions, playing a key role in maintaining our financial health and strengthening our partnerships with vendors. If you are a motivated self-starter with strong organizational skills and a proficiency in Microsoft Excel, we invite you to apply and make a meaningful impact on our financial operations.
Supervisory Responsibilities:
· None.
Key Duties and Responsibilities:
· Support Financial Optimization: Assist in ensuring that the company's financial transactions and systems operate efficiently and effectively to support overall business goals and profitability.
· Vendor Relationship Management: Strengthen and expand relationships with vendors and suppliers by ensuring timely payments and maintaining positive communication and interactions.
· Process Improvement: Collaborate with the team to streamline and enhance the accounts payable process, seeking opportunities for increased efficiency and effectiveness.
· Integrity and Confidentiality: Uphold strict standards of integrity and confidentiality in all financial reporting activities to maintain the trust and security of sensitive financial information.
· Regulatory Compliance: Adhere to national and local financial regulations to ensure that all financial transactions and reporting activities are in line with legal requirements.
· Invoice Review and Data Entry: Review invoices for accuracy and completeness before processing payments and accurately input data into accounting systems.
· Reconciliation: Perform reconciliation tasks for credit card statements, bank accounts, and other financial accounts to ensure accuracy and consistency in financial records.
· Purchase Order Management: Create purchase orders as needed, obtain necessary approvals, and handle amendments or stop payments when required.
· Account Maintenance: Verify vendor accounts, resolve discrepancies in purchase orders, invoices, or payments, and manage petty cash disbursements effectively.
· Expense Control: Charge expenses to appropriate accounts and cost centers, monitor payroll expenses, including advances and overtime payments, to maintain budgetary control.
· Financial Reporting: Ensure accurate recordkeeping, reconcile account transactions with the general ledger, and assist in preparing financial reports to provide insights into the company's financial performance.
By fulfilling these duties and responsibilities, the accounts payable specialist contributes significantly to the financial health and operational efficiency of the organization while maintaining compliance with regulatory standards and fostering positive relationships with external stakeholders.
Required Skills and Qualifications:
· Education: Possession of a high school diploma or equivalent to demonstrate basic educational proficiency.
· Financial Understanding: Understanding of fundamental finance, accounting, and bookkeeping concepts to perform duties effectively.
· Time Management: Exceptional time management skills for efficient task prioritization and completion, coupled with meticulous attention to detail.
· Confidentiality: Ability to maintain the confidentiality of company and partner information to ensure data security and trust.
· Bilingual Proficiency: Proficiency in both English and Spanish languages to facilitate effective communication with various stakeholders.
Preferred Skills and Qualifications:
· Higher Education: An Associate’s degree or an equivalent level of education to showcase more advanced knowledge and skills.
· Mathematical Proficiency: Strong mathematical skills for accurate calculations and financial analysis.
· Relevant Experience: Preferred 3+ years of prior experience in accounts payable (or accounts receivable) roles to demonstrate practical knowledge and skills in financial operations.
· Software Proficiency: Experience with accounting software and online platforms for efficient data management and financial processing, such as Quickbooks online and Bill.com.
· Work Experience: Proven work experience as an Accounts Payable Specialist or similar role to exhibit practical proficiency and effectiveness in the field.
· Accounting Competency: Advanced competence in accounting and business management software to handle complex financial transactions and processes.
· Regulatory Knowledge: In-depth knowledge of accounts payable principles, accounting standards, and industry regulations to ensure compliance and accuracy in financial transactions, such as international ACH wire transfers.
· Reconciliation Skills: Extensive experience in account reconciliation to maintain accurate financial records and resolve discrepancies effectively.
· Organizational Skills: Great time management and organizational abilities to handle multiple tasks efficiently and meet deadlines consistently.
· Communication and Collaboration: Excellent collaboration and communication skills to work effectively in a team environment and interact with internal and external stakeholders.
· Certifications: Relevant training and certifications as an Accounts Payable Specialist to demonstrate ongoing professional development and commitment to the role.
These skills and qualifications collectively contribute to the effectiveness and success of an Accounts Payable Specialist in managing financial transactions, ensuring accuracy and compliance, fostering positive relationships with vendors, and supporting the overall financial health of the organization.
Physical Requirements:
· Prolonged periods of sitting at a desk and working on a computer.
· Ability to lift up to 15 pounds intermittently.
· Job Type:
- Remote Employee
- Full Time - Salary (Non-Exempt)
- Day Shift (Monday - Friday)
- Work Hours will be determined at the time of hire
Benefits:
· Heath
· Dental
· Vision
· STD/LTD
· Life Insurance
· Paid Holidays
· Paid Time Off (PTO)
MISTR, LLC is an equal opportunity employer. All applicants will be considered.
About the Company:
MISTR is a telemedicine platform offering easy online access to pre-exposure prophylaxis (PrEP) and long-term HIV care in all 50 states, D.C., and Puerto Rico. MISTR has brought together the best doctors, pharmacists, and problem solvers to make PrEP, STI testing and long-term HIV care available to all who need it. No doctor’s office, no paperwork and free delivery.
Along with MISTR, tech entrepreneur, hospitality visionary, and CEO of MISTR Tristan Schukfraft, has expanded his portfolio of iconic LGBTQ+ venues to include Tryst Hotels in San Juan, Puerto Rico and Puerto Vallarata, Mexico; the iconic gay nightlife venues The Abbey Food & Bar and The Chapel in West Hollywood; much of the Fire Island Pines commercial district in New York which will also be a new location for Tryst Hotel in 2025; and a soon to be re-opened and newly renovated Circo, a well-known LGBTQ+ nightlife venue in San Juan, Puerto Rico.
Tristan’s vision of a global portfolio of LGBTQ+ businesses and travel destinations champions diversity, luxury, and adventure for the next generation, while preserving culture and to provide safe havens for the LGBTQ+ community.
Job Type: Full-time
Pay: $37,500.00 - $42,500.00 per year
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Referral program
- Vision insurance
- Work from home
Experience level:
Schedule:
- Day shift
- Monday to Friday
Supplemental pay types:
Application Question(s):
- Do you have any experience with Bill.com?
- Do you have any experience with ACH wire transfers or international bill pay?
Experience:
- Accounting: 3 years (Required)
- Quickbooks Online: 3 years (Preferred)
Language:
- English (Required)
- Spanish (Preferred)
Location:
Work Location: Remote