POSITION: Office Administrator
LOCATION: Beverly Hills, CA
JOB TYPE: Full Time/In-person
SALARY: $43,680 (non-exempt)
The Lede Company is looking for an Office Administrator to support our Corporate team. Beyond ensuring that office operations are running smoothly, the Office Administrator will have the opportunity to recommend and rollout new processes and procedures for the company.
This is an in-person position. We are looking for someone who can be on-site Mon - Fri, 9am - 6pm. Some overtime may be required.
Responsibilities
Provide front desk coverage including greeting visitors and receiving mail & packages
Provide administrative support to the COO and Corporate team (HR, Accounting, & Operations), including calendar management and meeting coordination
Maintain Lede’s internal resource systems & documents, including org charts, contact & client lists, and employee directory
Manage incoming and outgoing emails, letters, packages, and other forms of correspondence
Facilitate all maintenance, repairs and cleanings for the office and office equipment
Handle correspondence and relationships with office vendors, submit work orders, schedule/escort/manage vendors as needed
Recommend operational efficiencies and draft/maintain clear guides to ensure consistency of operations
Monitor and order office supplies, snacks and other miscellaneous items
Ensure that our LA office is kept clean and tidy at all times
Assist with employee onboarding/offboarding (including distribution and collection of company equipment)
Work closely with Corporate teams (Operations; Finance/Accounting and HR) to ensure the smooth running of Lede offices
Manage conference room scheduling and set up, as needed
Plan and coordinate company events including holiday parties, anniversary parties, etc.
Track and reconcile expenses in a timely manner
Assist colleagues whenever there is an opportunity to do so
Requirements & Skills
Proven experience as an office administrator, office coordinator or relevant role
Outstanding communication and interpersonal abilities
Must be proactive and responsive
Excellent organizational and leadership skills
Familiarity with office management procedures
Excellent knowledge of MS Office and office management software
Strong time-management and multitasking abilities
Experience in managing expenses
Experience in developing internal processes
Ability to maintain confidentiality of company information
Excellent attention to detail
Employee Benefits
The Lede Company is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.