Job Title: Personal Assistant/Family Assistant
Position: Full time
Location: Austin, TX
Position Summary: Austin based family of five + two loveable dogs is seeking an experienced, tech savvy Personal Assistant/Family Assistant.
Duties:
Administrative Tasks, Shopping & Errands
- Receive and organize incoming mail & maintain filing systems. Flag action and urgent items
- Assist w/Bill Payments & AP using Google Docs
- Order and maintain household supply inventories: cleaning supplies, groceries, beverages, and snacks, etc.
- Assist w/meal planning and preparations
- Organize, package, ship and receive and return deliveries and packages
- Review and submit vendor invoices for processing
- Manage petty cash: maintain and submit records and receipts
- Execute special household projects and domestic tasks as they arise
- Purchase gifts
- Maintain and update household manuals
Family Calendar Management & Child/Pet Support
- Responsible for managing family calendars on a wide variety of appointments including school, medical, veterinary, social, travel, extracurricular, etc
- Be point of contact for communicating w/relevant parties as related to calendars and events
- Childcare as needed including school pickups, driving or supervision at the home
- Assist w/pet care and specific medical routines
- Plus to have prior CPR & Safety Training
Event Planning & Travel Assistance
- Assist in event planning
- Oversee events and parties, orchestrating staff accordingly
- Provide service when staff or vendors cannot
- Assist principals with planning & packing for trips
- Assist with hosting guests & guests needs are met
- Greet guests and provide formal (but comfortable) service during visit
- Provide travel support for the family by either traveling w/the family, staying at the house when the family travels or securing adequate coverage at the home as needed
- Plan to travel with the family up to six weeks a year
To be successful in this role, you’ll bring with you:
- “No job is too small or big, get things done” attitude
- Thrive in fast paced and dynamic home environment
- Be proactive and anticipatory of family needs
- Comfortable with changing schedules
- Flexibility and resiliency
- Willingness to travel with the family
- Motivation to take ownership of projects and tasks
- Excellent communication skills
- Highly Organized and detail oriented
- Discretion and confidentiality
Must have:
- Previous Experience as an EA/PA/Family Assistant
- Have previously worked in a multi-staffed house
- Tech Savvy, Knowledge of Apple, Google and project management products; including G-Suite (google docs, google sheets and Slack)
Other requirements:
- Valid driver’s license, proof of insurance, ability to travel locally and occasional overnight travel
- Must be able to pass a criminal background check and credit check, as dealing with money and credit cards is part of the role
Job Type: Full-time
Pay: $65,000.00 - $75,000.00 per year
Benefits:
Schedule:
- 10 hour shift
- Holidays
- Monday to Friday
- Overtime
- Weekends as needed
Work Location: In person