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The Department of Developmental Biology is hiring for a temporary position of Admin Coordinator I. This is a full-time, time-limited position expected to last up to three months. The role will provide general administrative project support for the department. The ideal candidate will have experience with Workday, Microsoft 365, and Illustrator or Photoshop
Provides general administrative project and/or program support for department or program areas.
Primary Duties & Responsibilities
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Coordinates and performs daily tasks to ensure functioning of administrative office. Assists in development/coordination of programs/projects.
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Assists with developing budgets, monitoring expenditures, enters personnel/payroll information in Workday and runs reports; performs online systems entry of documents or data involving accounts payable, purchasing, budgeting, etc.; may approve financial documents such as check requests, journals, purchase orders, travel documents, etc.
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Provides advising (answering general questions) to students, faculty; enters/updates student registration and information into appropriate databases. Assists with new course listings, provides special formatting for course offerings, plans and administers student advising reporting process.
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Plans logistics and provides administrative support for program courses, meetings and events including all details associated with event; negotiates with vendors; oversees, troubleshoots and resolves special situations that arise during event. Manages event budget.
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Coordinates, manages and updates communications for school/department/center including verbal, written and electronic communications and websites which may include initiating/reviewing drafts of various communications.
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Provides some general administrative support including scheduling appointments, meetings and travel arrangements.
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Performs other duties as assigned.
Working Conditions
Normal office environment using typical office equipment. Typically working at desk or table. Repetitive wrist, hand or finger movement (PC typing). Ability to travel to on- and off-campus locations as needed. May be required to move/lift <15 pounds (e.g. binders, chairs, a/v equipment) as needed.
Preferred Qualifications
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Bachelor's degree.
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Intermediate computer skills including knowledge of computer applications and programs including Word, Outlook, Excel, PowerPoint and Access.
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Good organizational and interpersonal communication skills to deal effectively with a broad and diverse range of people.
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In-depth knowledge of office procedures.
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Accuracy and attention to detail.
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High school diploma or equivalent high school certification.
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Two years of administrative office experience.
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Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.