Employee in this position receives minimum supervision from the Chief Financial Officer and is expected to work independently. This person is responsible for the planning and organization of effective procedures for the orderly processing of requisitioning, procurement, storage, and issuance of needed supplies all while being responsible for maintaining good vendor relationships.
Develop goals and objectives as well as policies and procedures; implement and improve existing standards, policies, and procedures; monitor work activities to ensure compliance with established purchasing policies and procedures
Coordinate, develop, implement and ensure compliance with procurement and contract management policies, procedures, best practices, and process improvement
Establish purchasing strategies and initiatives to support efficient operations, improve vendor performance, reduce costs where possible, and ensure continuity of the City?s supply chain. Keep up with industry trends for commodities and facilitate effective, on-going communication with stakeholders to forecast procurement needs
Negotiate favorable terms, volume discounts, and contracts with suppliers/subcontractors for the procurement of goods and services to meet desired outcomes, while maintaining integrity and ethical relationships
Manage the day-to-day operations of all purchasing processes which includes but is not limited to managing and making changes to purchase orders, setting up new vendors, creating requests for proposal and invitations to bid, evaluating bids and resolving problems with vendors
Establish and manage budget for Purchasing department, monitor and ensure budget compliance within the Purchasing budget
Monitor and review overall City budget to seek opportunities for cost efficiencies and cost savings using various purchasing strategies
Maintain and establish a working relationship with vendors. Meet with vendors to bring outdated accounts current and to keep current accounts active. Coordinate with contractors in providing contract services. Send credit and tax information to vendors.
Provide overall Vendor management by setting up and approving vendor and administering the Vendor Self Service portal
Reviews departmental requisitions and consults with personnel on their needs; provides technical assistance such as spec writing and requisition training; recommends changes or substitutions whenever necessary to reduce cost; investigate vendor complaints and make corrective action as necessary to resolve complaints, provides verbal and/or written guidance as requested to various departments to ensure proper long-range planning for the purchase of goods and services
Coordinates the solicitation and collection of bids and proposals, analyze bids and proposals to ensure all specifications are met; recommends selection of bids that provide the best price, quality, and delivery time; notifies vendors of selection
Schedule bid openings, create bid tabulations, and place formal bids on the City?s website and GPR (Georgia Procurement Registry) as needed, and meet with departments for awarding and approval of formal bids.
Administer and manage the City's Purchasing Card (P card) Program and monitor the rebates related to the P card program
Provide contract maintenance, and prepare and manage supplements, amendments, time extensions, change orders, and renewal of contracts and maintains files in a well-organized fashion.
Present bid and proposal recommendations to Council and provide purchasing updates to executive staff, citizens and election officials.