About us
New Horizon School is an independent school which offers exemplary academics in a progressive Islamic environment. We strive to foster a positive and enriching environment for our students, staff, and community. We are seeking a dedicated and organized Front Office Manager for our Upper Campus (2nd - 8th grade) to join our team and help us maintain our welcoming and efficient front office operations.
The Front Office Manager will be responsible for overseeing the daily operations of the school’s front office. This role requires a highly organized, personable, and proactive individual who can handle a variety of administrative tasks, manage front office staff, and provide exceptional customer service to students, parents, and visitors. Some key responsibilities include, but are not limited to:
Reception:
- Manage phone calls, emails, and correspondence, directing inquiries to the appropriate departments.
- Supervise and coordinate front office activities, ensuring smooth and efficient operations.- Greet and assist students, parents, staff, and visitors with a professional and friendly demeanor.
- Monitor the front lobby and entrance to the building, and ensure that all visitors are appropriately registered.
- Coordinate and manage school schedules, including appointments, meetings, and events.
Student Safety:
- Tend to sick or injured students, administering first aid and medications as necessary.- Maintain student records and ensure accurate and up-to-date information in the school’s database.
- Maintain, update, and implement the safety drill schedule in compliance with local police and fire departments.
Registrar:
- Access and maintain student/family records and data in Blackbaud (Student Management System).
- Create and maintain cumulative file documentation, including sending and receiving files for newly enrolled and matriculated students.
- Maintain records and files for the school and families.
- Enter daily attendance and tardy tracking sheets into Blackbaud, and notify division leads of attendance violations.
- Handle sensitive information with discretion and maintain confidentiality at all times.
Administrative:
- Support the business and administrative teams with various tasks and projects as needed
- Manage office supplies and inventory, ensuring necessary materials are available.
- Manage the Hawk Store for purchasing school items such as P.E. uniforms, including inventory and replenishment as needed.
- Assist with the organization of school events and activities.
- Complete responsibilities as assigned by the School Head.
Job Type: Full-time
Pay: $22.00 - $26.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Flexible schedule
- Free parking
- Health insurance
- Paid time off
- Vision insurance
Schedule:
Work setting:
Experience:
- Administrative: 1 year (Preferred)
Ability to Commute:
- Irvine, CA 92618 (Required)
Ability to Relocate:
- Irvine, CA 92618: Relocate before starting work (Required)
Work Location: In person