Law Firm Billing Coordinator
We are a growing North Shore law firm that offers its employees flexibility, a hard-working but collegial team atmosphere, and an opportunity for a position as a full time billing coordinator.
Responsibilities
- Day-to-day administration of efficient billing procedures including direction of accurate cash applications and management/preparation of complex client billing and by compiling data from client billing guidelines and preparing invoices
- Work directly with attorneys to prepare and edit client invoices
- Utilize computerized accounting and billing software program to enter and compile data
- Pre-review of draft bills for accuracy and non-billable entries (per specific client guidelines or minimal dollar value) prior to forwarding to attorneys for review
- Coordinate with attorney and/or Legal Executive Assistants/Legal Administrative Assistants regarding transmittal of paper invoices
- Assist management and outside accountant, when necessary, to determine how payments are applied against invoices
- Assist with A/R collections as necessary
- Revise invoices per attorney/client/collection department requests
- Preparation of Excel spreadsheets requested by attorneys to benefit client relations
- Maintenance of billing notes, including critical information needed to prepare invoices as well as client specific information
- Assist Management and outside accountant with special projects when necessary
- High-level customer service and communication focus when working with clients and attorneys
- Maintains professionalism and strict confidentiality in all client and firm matters
- Other duties may be requested and/or assigned
Qualifications
- Must have working knowledge of an automated accounting and collection system
- Knowledge of general accounting principles
- Computer proficient with experience and working knowledge of Microsoft Office (Word / Excel), Outlook and Adobe
- Analytical skills requiring an aptitude for detail and accuracy in order to conduct analysis of complex client billing problems, reconciliation of billing related issues, ability to multi-task with numerous reports simultaneously
- Proactive with excellent troubleshooting, problem resolution, and follow-through skills
- Excellent interpersonal, verbal and written communication skills
- Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with a diverse group of attorneys, clients, staff, and outside contacts
- Excellent organizational skills including record keeping, data collection, and system information
- Ability to compile and analyze data and furnish information in report/Excel format, written correspondence, e-mail, or verbally
- Dependable team player who works collaboratively and cooperatively with others in a team-oriented environment
- Ability to perform mathematical calculations and apply mathematical concepts when computing, reconciling balances, verifying numerical data, processing complex client billing, preparing various billing reports, reconciling appropriation of account funds, and processing write-offs
- Possess excellent knowledge of reading, writing, grammar, spelling, punctuation, proofreading, and formatting in order to interpret source data, prepare complex client billing, proofread material for grammatical, typographical, and spelling errors, and perform file maintenance
- Ability to operate standard office equipment including computer, laser printer, telephone, photocopier, calculator, facsimile, scanner, etc
Salary: $55,000.00 - $60,000.00 per year
Benefits for full-time employees:
- 10 paid vacation days
- 7 paid holidays
- Health insurance
- Dental and Vision insurance
- Life Insurance, Short Term Disability, Long Term Disability, and AD&D Coverage
- 401K with match up to 4%
- Summer hours on Fridays
Job Type: Full-time
Pay: $55,000.00 - $60,000.00 per year
Physical setting:
Schedule:
Experience:
- Accounting: 1 year (Preferred)
- Administrative Assistant: 1 year (Required)
- Bookkeeping: 2 years (Required)
- relevant: 1 year (Required)
Work Location: In person