REPORTS TO: Chief Financial Officer FEDERATION POSITION YES / NO, IF YES, CATEGORY: No WHAT YOU'LL DO: The Accounting/Payroll Coordinator ensures that biweekly payrolls are accurate and employees are paid in a timely way, without exception.This position is a visible one that connects to every NEC employee. Success in this role requires attention to detail, strong customer service skills, clear communication skills, and project management skills. Because this position has access to highly sensitive information; discretion and ability to maintain confidentiality is critically important in this role.RESPONSIBILITIESSUMMARY: Responsible for timely and accurate processing of payroll, coordination of benefit deductions, and compliance with all applicable laws and regulations and ensures payroll and financial regulations are met. This position requires maintaining a high level of confidentiality as you will have access to sensitive information.
ESSENTIAL DUTIES AND RESPONSIBILITIES: The essential functions or duties listed below are illustrations of the type of work that is performed and is not an exhaustive list of the duties performed by the person in this position. Other duties may be assigned.Manage and administer bi-weekly payroll to ensure that staff are paid accurately and in a timely and in accordance with CBAs and individual contractsVerify time records make appropriate correcting entries prior to processingReconcile payroll; identify source of discrepancies and make corrections prior to CFO reviewAssist with collective bargaining calculations related to pay, benefits and contract languageMaintain employee data in payroll systemWork closely with Human Resources to ensure coordination of staff transactions which often includes confidential and sensitive information such as termination information, workers comp and medical information, personal and personnel issues as well as legal obligationsDevelop annual pay schedules and distributeCommunicate payroll information to staffSupervise the preparation of payroll deduction reports and submission in a timely manner and in accordance with legal and regulatory requirements (including Mass Teachers Retirement system)Ensure compliance with payroll laws and regulationsMaintain salary data, prepare pro-rated salary calculations, retro-active pay calculations, and leave of absence salary calculationsCalculate and apply wage garnishments - must maintain confidentialityRespond as required to wage/benefit court subpoenas, insurance affidavits, IRS, DOR, and other wage leviesCompletes reporting and submits payments to Massachusetts Teachers Retirement System, MA State Retirement System and other vendors associated with standard payroll deductions.Update pay records by reviewing and entering changes in exemptions, insurance deductions, and other data relative to individual employeesApprove and release manual off-cycle check paymentsMonthly student tuition billing to member and non-member districtsMake regular banking deposits Apply payments to invoices and follow up on any outstanding paymentsCheck bank accounts on a daily basis and make appropriate journal entriesOther duties as may be assigned QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.REQUIRED KNOWLEDGE, SKILLS & ABILITIES: Demonstrated knowledge of state and federal payroll, wage, and hour laws including but not limited to the Fair Labor Standards Act, Massachusetts Wage and Hour Act, and the Family and Medical Leave ActStrong customer service and problem resolution/de-escalation skillsStrong interpersonal skillsStrong organization and time management skillsAttention to detail, strong reconciliation skillsStrong written and verbal communication skills; appropriately communicates with all levels of customers from support staff to school and administratorsAbility to adapt to changing environment and support multiple clientsAbility to analyze/interpret data and take appropriate actionStrong technology, data management, mathematical, and analytical skills and abilitiesProficiency with technology applications including Microsoft Word, Excel, PowerPoint, School ERP, willingness to build proficiency a mustAbility to develop and maintain positive relationships with all staff, accept responsibility for errors, and demonstrate empathy in interactions with challenging staffAdaptable, flexible, willing to embrace changeEDUCATION/EXPERIENCE: Associate's Degree in Business Administration, Accounting or Finance - preferred but not required; accounting certifications may be substituted for a degreeTwo or more years of relevant experience in payroll administration and/or management (preferably in a school or municipal setting preferred but not required).KNOWLEDGE, SKILLS AND ABILITIESBasic knowledge of payroll and accounting practices and proceduresResponsible, self-motivatedAbility to self-start and manage projectsAbility to manage multiple ongoing, time sensitive tasksOrganizedAttention to detailStrong customer service skillsStrong communications skillsKnowledge of Infinite Visions a plus; willingness to learn a mustKnowledge of EXCEL a plus; willingness to learn a mustKnowledge of Google suite a mustCurrent authorization to work in the United StatesPromote a team atmosphere and professional attitudeSchedule: Monday through Friday, 12-month positionAnticipated Start Date: July 15, 2024