Description:
Job Brief:
We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. The ideal candidate will be able to multi-task, manage high volume, learn quickly, and be bilingual; as well as have a pleasant, yet assertive personality.
Requirements:
Responsibilities:
- Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
- Answering screening and forwarding incoming phone calls
- Receiving and sorting daily mail, preparing/sending packages through FedEx
- Update calendars and schedule meetings
- Perform clerical duties such as filing, photocopying, transcribing, and faxing
- Provide administrative support to the executive staff when needed, such as data entry, preparing correspondence, and record-keeping
- Coordinate with the office manager to ensure office supplies are well-stocked
- Assist applicants with applications – specifically Spanish speaking applicants
- Support the office manager, HR, and Engineering departments, as well as the Owners
Requirements and Skills:
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Proven work experience as a Receptionist, Front Office Representative or similar role
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Proficiency in Microsoft Office Suite
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Hands-on experience with office equipment (e.g. fax machines and printers)
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Professional attitude and appearance
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Bilingual
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Solid written and verbal communication skills
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Ability to be resourceful and proactive when issues arise
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Ability to work in a team environment
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Excellent organizational skills
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Multitasking and time-management skills, with the ability to prioritize tasks
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Customer service attitude
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High school degree