Job Title: JP Deputy Court Clerk I - Portland
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.
Department: Justice of the Peace Pct 4
Pay Grade: 103
FLSA Status: Non-Exempt
JOB SUMMARY
The JP Deputy Court Clerk is responsible for serving as a liaison between the judge and court participants; coordinating administrative tasks related to the court; recording and processing complaints, peace bonds, small claims, forcible detainers, and citations; and maintaining financial and office records.
ESSENTIAL JOB FUNCTIONS:
- Receives and directs telephone calls and records messages;
- Answers caller questions about fines and appearance dates;
- Receives, opens, and properly directs mail;
- Maintains information about court cases and vital statistics both manually and electronically;
- Creates forms and letters both manually and electronically;
- Communicates with the general public, policing agencies, county government, defendants, and complaints;
- Files reports and submits monies to proper governmental agencies;
- Processes payments and performs accounting and bookkeeping tasks;
- Prepares bank deposits, balances ledgers, reconciles bank statements, and prepares financial reports;
- Certifies and notarizes forms that must be certified by the Clerk of the Court;
- Maintains supply inventory; and
- Performs other assigned duties.
MINIMUM REQUIREMENTS TO PERFORM WORK:
- High school diploma or equivalent;
- One (1) year of related work experience;
- Or equivalent training, education, and/or experience;
- Valid State of Texas Driver’s License;
- Bilingual Spanish preferred.
ADDITIONAL REQUIREMENTS:
- Must submit to and pass a pre-employment drug test and physical standard exam as described personnel handbook; and
- Must provide reliable transportation when a county vehicle is not available to perform job duties.
KNOWLEDGE, SKILLS AND ABILITIES:
- Knowledge of municipal recordkeeping and legal terminology;
- Knowledge of county ordinances, policies, and procedures;
- Knowledge of modern office practices and procedures;
- Knowledge of Microsoft Office (Word, Excel, PowerPoint, and other similar or job-related programs);
- Skill in planning and organizing work;
- Skill in interpersonal relations;
- Skill in verbal and written communication;
- Skill in the use of small office equipment, including copy machines or multi-line telephone systems;
- Skill in using computers for data entry, word processing, and/or accounting purposes;
- Ability to read and understand law books, legal documents, accounting manuals, and monthly reports;
- Ability to calculate numbers in order to balance accounts and figure court costs and fines;
- Ability to organize and communicate effectively;
- Ability to work independently with minimal supervision; and
- Ability to establish and maintain effective working relationships and communicate effectively with other employees and the general public.
PHYSICAL DEMANDS:
Work requires no unusual demand for physical effort.
WORK ENVIRONMENT:
Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as office or meeting and training rooms, e.g., use of safe workplace practices with office equipment, avoidance of trips and falls, and observance of fire and building safety regulations, and traffic signals when driving.
Full-Time Regular Position
Base Salary: $2,608.52 Monthly
Bilingual Spanish Preferred
Deadline for Applications: Open Until Filled
Job Type: Full-time
Pay: $2,608.52 per month
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
Education:
- High school or equivalent (Required)
License/Certification:
- TX Driver's License (Preferred)
Work Location: In person