We at PEI Group are looking for a Speaker Coordinator to join our welcoming, diverse, and growing team based here in New York. The successful candidate will be tasked with assisting with event operations and supporting speaker logistics for our portfolio of conferences and events throughout the year. while reporting to Rachael Duff.
Your main responsibilities will include:
Pre- Conference
- Work closely with Conference Producers on speaker deliverables related to each event portfolio
- For each assigned event will send confirmation emails to all speakers that request professional headshots and bio request needs.
- Post the headshots and bios on the corresponding event website. Link the speakers to their respective spots on the agenda, via content given via the conference producer.
- Insert speakers into CRM database for registration, as well as upload to the virtual platform.
- Gather all presentation materials to translate into a PowerPoint slide reel for onsite needs
- Coordinate panel calls, up to six weeks prior to the event start date.
- Working on multiple events simultaneously on speaker requirements.
On-Site
- Gather speakers in the Speaker Ready Room or designated main session area
- Direct speakers to get mic’d, appropriately, and direct them to the stage and/or virtual platform.
- Coordination onsite of gathering speakers and guidance for onsite presentation needs
- Correspond with speakers via email/phone correspondence who have post event request needs
Requirements
Qualification & Experience
- Minimum 1 years solid experience within B2B conferences/events (events for 150+ people)
- Experience with working on multiple events simultaneously.
- Experience with building and managing events platforms such as event websites, events apps and/or virtual event platforms.
- Experience with being the sole lead on speaker management for 80 - 150 speakers per event, managing all aspects of the event from pre-event communication, registration on CRM, registration on the day, onsite signage for sessions to on the day running of the event including the event app/virtual platform.
Personal Attributes
- Possesses strong onsite leadership skills.
- Excellent communication skills.
- Ability to work with multiple event teams (event coordinators, sponsorship managers, producers, marketing etc).
- A team player.
Who we are:
PEI Group is a subscriber-focused business intelligence company. With our multi-talented global team of over 440 people, spread across EMEA, USA & Asia, our purpose is to inform and connect investment professionals across global, specialised markets. We identify specific high growth, high value investment sectors and themes where deep insight, strong market relationships and active capital flows are critical for success.
What we do:
PEI Group provides industry-leading journalism, data, and market insight to subscribing clients via a wide portfolio of specialist brands supported by our robust and scalable digital publishing, analytics, and database platform. We also track the firms and individuals who shape markets and bring client-communities together to enable knowledge sharing, profile building and relationship development through professional networks and events. Wherever our markets are active – in New York, Los Angeles, Tokyo, Sydney, Hong Kong, Singapore, London and elsewhere – PEI is hard at work examining crucial market forces and shifting investment themes, identifying active investors and their capital allocations, and scanning ahead for regulatory changes, new compliance requirements and other risk factors.
At PEI we value diverse talent and welcome applications from everyone – regardless of background. We are an equal opportunity employer and our inclusive culture at PEI is reflected in every stage of the recruitment journey. Please inform us at initial stages of the recruitment process if you require any reasonable adjustments and we can accommodate this.
PEI Group supports flexible working arrangements, and we welcome career returners.