Office Administrator
MCF Architecture is an award-winning design firm with an intense commitment to excellence. Known for our timeless designs and detailed, high-quality documentation, we strive to create attractive, functional, and lasting architecture through a collaborative and enjoyable experience with our clients.
Summary:
This individual is responsible for being the welcoming first impression to clients, vendors and employees alike, as well as managing all office wide administration tasks. As time allows, they will also provide support to the Project specification writing process.
Status
Reports to
Experience & Education:
- Associate degree
- Proven administration and clerical experience
Essential Skills:
- Strong interpersonal skills
- Strong communication skills
- Strong organizational skills
- Strong writing skills
- Detail oriented
- Strong time management skills - ability to multi-task and prioritize work
- Motivated team player
- Ability to work independently on tasks/deadlines assigned and communicate progress
- Ability to work and strive in a periodically, high stressful environment
- Ability to maintain confidentially and show discretion
- Ability to show confidence and flexibility
Technical Requirements:
- Proficient Word Processing skills – 50 wpm min. with 90% accuracy
- Knowledge of software and word-processing programs
- Ability to operate general office equipment
- Multi-line phone system, copy machines, scanner
Responsibilities & Expectations:
- Organize general office operations and procedures
- Welcome visitors, direct them to the relevant office personnel and, provide general support
- Answer telephone, redirect calls, take messages
- Receive, sort and distribute mail
- Arrange conference calls
- Carry out administrative duties such as filing, copying, scanning, etc.
- Maintain office files including archive files (digital and paper)
- Maintain office supply inventory
- Coordinate repairs to office equipment
- Support Specifications Coordinator by typing markups, formatting and assuring that high quality Project Manuals are completed within the deadlines established
- Create drafts and finalize AIA Contract Documents
- Serve as liaison between the office and the building regarding housekeeping, maintenance, security, building procedures
- Organize catering for meetings, restaurant reservations, party arrangements
- Book travel arrangements
- Oversee mailing and shipping needs
- Provide general office support to fellow employees
- Complete bank deposits
- Interact with visiting vendors
- Maintain front desk procedures including contact information, directions, frequently asked questions
- Maintain a professional, neat, and organized reception area
- Handle multiple projects simultaneously
Software:
- Microsoft Office Suite
- Outlook
- Bluebeam
- AIA Contract Documents
- Adobe Acrobat
Benefits:
A competitive salary and benefit package commensurate with qualifications
- Paid Medical Coverage for the employee and their family and buy up options
- Optional Dental and Vision Plans
- Paid Short-Term Disability
- Paid Long-Term Disability & Life Insurance
- Paid Time Off
- 8 Paid Holidays, Plus Paid Time off for the week between Christmas & New Years
- Profit Sharing / 401(k) Savings Plan
MCF is an Equal Opportunity Employer
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible schedule
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Referral program
- Retirement plan
- Vision insurance
Schedule:
Experience:
- Microsoft Office: 1 year (Preferred)
- Administrative experience: 1 year (Preferred)
Ability to Commute:
- Pittsburgh, PA 15219 (Preferred)
Ability to Relocate:
- Pittsburgh, PA 15219: Relocate before starting work (Required)
Work Location: In person