The Opportunity:
Are you an organized individual always looking for a challenge in the field of office administration? T&T Supermarket US is currently expanding in the US and we need lots of help to build out our US regional office in LA. Our Administration Manager is expanding the US team with the Administration Assistant position in LA. Closely collaborating with all departments including Operations, Marketing, HR, Finance and more, this role involves controlling, planning and providing recommendations on office operations in our regional US office. In addition, we are increasing headcount in all departments in our regional US office meaning there will be constant new projects to work on.
You Will:
Support Center Administration
- Ensure Support Center is in smooth operations by managing vendors such as janitorial and sanitary, waste disposal vendors/services and fire protection to improve performance level and cost reduction
- Greet and welcome guests, answer incoming calls and redirect inquiries or keep messages.
- Manage emails, letters, packages, phone calls and other forms of correspondence
- Manage office supplies and travel & accommodation arrangements
- Provide support in setting up and maintaining access control, CCTV, Monitoring system, store lock and key system, record keeping/shredding management, HVAC, motors etc. to conform with company standards; ensure common areas, facilities and equipment are in good working condition
Property and Fleet Management
- Work with landlord on all leased properties routine and committed obligations
- Look after all CRU & booth’s tenant, including sourcing and compliance issues
- Maintain office car fleet are in good condition to operate and compile government regulations with valid licenses
New Sites and Office Projects
- Support new sites/facilities opening on all admin equipment and service set up
- Responsible for non-IT equipment (Power Jack, hot water tank and water dispenser etc.), services and assets procurement on behalf of other departments
Supporting Services
- Coordinate activities throughout the company to ensure efficiency and compliance with company policies
- Assist Asset Protection team in emergency situations and to ensure personnel safety
Legal and Regulatory Issues
- Assist corporate office in coordinating with insurance agent on specific cases, ensure customer incident reports are properly filled out
- Work with insurance company and customer to settle and resolve claims or work with insurance adjuster on claims investigation and follow up on insurance claim losses
- Responsible for application and maintenance of permits and licenses. Ensure all business units are with valid business licenses
You Should Have:
- 2 years+ of experience in related field, prior experience as an Administration Assistant or in similar position in a retail business is preferred
- Bachelor’s degree or equivalent in related field
- Must be fluent in English, ability to understand, speak and read Chinese is a plus
- Flexible on travel and able to handle multiple projects and deadlines
- Excellent knowledge of MS Office and office management software (ERP, etc.)
- Prior experience in handling legal contracts, vendors, insurance, utilities matters and familiarity with office management procedures and basic accounting principles
- Strong business sense, results oriented organizational skills, sense of urgency, ability to adapt to constant changes and attention to detail
Benefits
- Paid Holiday Leave
- Generous Paid Time Off (Annual Vacation, Sick, Marriage, Bereavement)
- Medical, Dental & Vision Care
- Life & AD&D Insurance
- Employee Assistance Program
- 401(k) Retirement Plan & Employer Match
- Paid Training and Development Opportunities
- Long Service Award
- Staff Recreation Activity
*Conditions Apply
About T&T
T&T Supermarkets is marking over 30 years as Canada’s favorite Asian grocery store and recently announced the first store location in the United States. Our growth into the US offers great opportunities within our first US flagship store, set to open in 2024 in Bellevue, Washington in the Marketplace at Factoria, spanning 76,000 sq. ft. and will stand as the largest Asian specialty supermarket in Washington state.
Job Type: Full-time
Pay: $48,000.00 - $58,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Education:
Experience:
- Office management: 2 years (Preferred)
Language:
- Do you speak Mandarin and/or Cantonese (Preferred)
- English (Required)
Ability to Relocate:
- Brea, CA: Relocate before starting work (Required)
Willingness to travel:
Work Location: In person