JOB SUMMARY
Under the direction of the Registrar and Director, Academic Coaching, the Academic and Enrollment Specialist performs a variety of established academic support and records management procedures, including creating academic schedules/calendars, maintenance of student records, and preparing reports as needed.
QUALIFICATIONS
- Associate’s degree required, bachelor’s degree preferred.
- Higher education experience preferred.
- Technology skills, including knowledge of Microsoft Office.
- Excellent communication skills, both verbal and written.
- Strong organizational and time management skills.
- High level of accuracy and attention to detail.
- Ability to multitask and prioritize.
- Excellent administrative skills.
RESPONSIBILITIES
This job description is not to be considered an exhaustive or exclusive statement of duties, responsibilities, or requirements. Employees may be required to perform other job-related activities as requested. This list describes major responsibilities to support the admissions and enrollment processes for MTSA:
- Maintain student, alumni, and faculty records.
- Prepare information for and respond to requests for verifications and transcripts promptly.
- Maintain an accurate log of all requests for information that are processed daily.
- Ensure strict confidentiality of student and alumni information as required by the Family Education Rights Privacy Act (FERPA).
- Perform data entry in Student Information Systems.
- Prepare reports, as needed, for internal and external audiences.
- Pay close attention to detail and ensure accuracy of records, reports, etc.
- Assist with the coordination of academic schedules and calendars.
- Responsible for the timely, accurate, and compliant reporting of enrollment and graduation data to the National Student Clearinghouse.
- Update and maintain syllabi archives, course descriptions, and learning objective records.
- Coordinate with instructors to develop textbook lists each semester and disseminate them to students in a timely manner.
- Register students for the National Certification Exam and Self-Evaluation Examination.
- Monitor National Certification Examination and Self-Evaluation Examination scores and prepare reports with score information as needed.
- Assist with processing student information prior to graduation.
- Assist with graduation preparation and ceremony activities.
- Assist with the planning and implementation of other school events, as assigned.
- Participate in service projects throughout the year.
- Track employment of new graduates.
- Perform other job-related duties as assigned.
COMMITTEE INVOLVEMENT
MTSA Staff Committee Member
REPORTING
Reports to the Registrar/Director, Academic Coaching
ATTENDANCE
Expected to be available and on campus during normal business hours of Middle Tennessee School of Anesthesia, Monday through Thursday, 8:00 am to 6:00 pm CST.
WORKING CONDITIONS
Conditions are generally those of a typical office environment, requiring frequent oral communication with students and colleagues, the ability to enter data and written communications in electronic format in a timely manner, and sufficient mobility to be present.
TERMS OF EMPLOYMENT
Full-time employment by Middle Tennessee School of Anesthesia