We are looking for an ADMIN. to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks including data entry. Duties include offering administrative support across the organization. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful you should have a pleasant personality, as this is also a customer service role. You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and time management skills are essential for this position.
Responsibilities
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Greet and welcome guests as soon as they arrive at the office
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Direct visitors to the appropriate person and office
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Answer, screen and forward incoming phone calls
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Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
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Provide basic and accurate information in-person and via phone/email
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Receive, sort and distribute daily mail/deliveries
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Order front office supplies and keep inventory of stock
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Update calendars and schedule meetings
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Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
Skills
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Proficiency in Microsoft Office Suite
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Hands-on experience with office equipment (e.g. fax machines and printers)
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Professional attitude and appearance
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Solid written and verbal communication skills
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Ability to be resourceful and proactive when issues arise
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Excellent organizational skills
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Multitasking and time-management skills, with the ability to prioritize tasks
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Customer service attitude