The Accounts Payable Specialist is responsible for managing and processing the company's vendor invoices and payments. This role requires a detail-oriented individual with a strong understanding of accounts payable processes, vendor relationship management, and general accounting principles. The Accounts Payable Specialist will ensure timely and accurate payment of invoices, maintain records, and support the finance team in various accounting tasks.
Key Responsibilities:
-
Review and verify invoices and payment requests.
-
Match invoices to purchase orders and receiving documents.
-
Code and enter invoices into the accounting system.
-
Ensure proper authorization and approval for payments.
-
Maintain and update vendor files, including contact information and payment terms.
-
Communicate with vendors regarding invoice discrepancies, payment status, and other inquiries.
-
Reconcile vendor statements and resolve any outstanding issues.
-
Prepare and process electronic transfers and payments.
-
Monitor accounts to ensure payments are up to date.
-
Process check runs and manual check requests as needed.
-
Maintain accurate and organized accounts payable files and records.
-
Assist with month-end closing activities, including account reconciliations and accruals.
-
Generate reports as required for management review.
-
Ensure compliance with company policies and procedures.
-
Assist with internal and external audits by providing necessary documentation and explanations.
-
Identify opportunities for process improvements and implement changes to enhance efficiency.
Qualifications:
Education and Experience:
-
Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
-
Minimum of 2-3 years of experience in accounts payable or a similar accounting role.
Skills and Competencies:
-
Strong understanding of accounts payable processes and accounting principles.
-
Proficiency with accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Office Suite, especially Excel.
-
Excellent organizational and time management skill.
-
Strong attention to detail and accuracy.
-
Effective communication and interpersonal skills.
-
Ability to work independently and as part of a team in a fast-paced environment.
#1070
AppleOne is proud to be an Equal Opportunity Employer. We believe in people, and we are committed to working with people of all backgrounds and connecting them with clients and companies who share our goals of diversity and inclusiveness. All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws.
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf