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- Amazing culture since 1982
- Company paid Medical, Dental, Disability & Life Insurance
- Generous company paid Pension Plan for your Retirement
- Paid Vacation, Sick Days & Holidays
- Encouraging career track
- Fitness Membership Reimbursement
…much more!
Join our team of dedicated professionals who are committed to saving lives.
Summary:
Responsible for managing a highly effective Supply Chain systems. Analyzing processes, managing data systems, and ensuring accurate and efficient data analysis. Provide support in data-driven decision making to enhance overall supply chain operations. Acts as the systems liaison with IT, Finance & Accounting, and end-user departments to integrate and streamline data from various sources to identify and implement areas for improvement. Works independently with direction from Purchasing Director.
Responsibilities:
- Monitors all purchasing system activities (Open Items, Discrepancy Resolution, PO Transmission and Generation) by generating and reviewing reports and working with appropriate management team members to resolve issues.
- Serves as liaison between Foundation Supply Chain and the Tissue Bank Quality Assurance Department supporting the Tissue Bank Materials Manager and reviewing any requests for information from Quality Assurance to determine the effects on the Materials Department and the feasibility of implementation.
- Serves as liaison between Purchasing and Accounts Payable (AP) to resolve issues including pricing and receiving discrepancies. Develops system recommendations and enhancements as appropriate.
- Responsible for managing the Open PO Status report and ensuring that there are no open purchase orders older than 1 year.
- Provides systems-related support to the Purchasing Manager and end-users as needed. Maintains the accuracy of LifeLink’s supply chain product formulary and updates as necessary. To include:
- Serves as the point person for issues related to the product formulary and resolves issues in a diplomatic manner.
- Maintains accurate information in all Purchasing and Inventory tables.
- Conducts audits with the Director of Supply Chain to assure product formulary integrity.
6. Performs the collection, consolidation, analysis and reporting of data in support of supply chain key performance indicators (KPIs).
7. Provides recommendations as a subject matter expert (SME) for the purchasing and inventory systems and business processes.
8. Organizes and manages special projects as directed by the Director of Supply Chain.
9. Provides effective end-user training and support for the various technology solutions utilized by LifeLink’s Purchasing / Materials Management Department.
- Creates and maintains current user and training documentation.
- Reviews product changes with end-users on a regular basis.
10. Maintains project plans and meets set deadlines for all Purchasing / Materials Management system changes, enhancements, and updates. Works with IT staff to maintain an up-to-date test environment.
11. Develops and reviews Purchasing policies related to information systems to ensure current processes are appropriately documented (i.e., downtime procedures).
12. Maintains and manages the GPO contract and pricing tiers for inventory items.
13. Extracts data from various sources (Vizient GPO, McKesson Supply Manager, E-Sourcing, etc.) and utilizes analytical tools to enhance reporting and analyses.
14. Perform month-end processing and reporting for Finance & Accounting, including:
- Reconciliation for P-Card Disputed Transactions
- Reconciliation for TB Perpetual Inventory
- Unvouchered Receipts Reconciliation
- Review and Reconcile Purchase Price Variance
- Review Unvouchered Receipts greater than 90 days report and distribution to Accounts Payable staff to research
15. Serves as administrator of the P-Card system (PNC), providing reports to senior management and maintaining the platform’s integrity, including:
- Maintaining Financial Codes
- Maintaining Workflow Hierarchies
- Maintaining active users and their assigned credit limits up to date
- Reviewing purchasing card applications and obtaining cards for new users
- Monitor credit limit usage for both Payable and Purchasing Corporate card accounts
16. Maintains and updates all Purchasing policies to ensure current processes are documented. Annual policy updates and reviewed with the Director of Supply Chain and Purchasing Support Manager before approval by CFO.
17. Performs other duties as assigned.
Requirements:
- Minimum of a bachelor’s in business, information systems or equivalent required.
- Three or more years’ experience in data/system management preferred.
- Strong analysis skills – accuracy, timeliness, and attention to detail.
- Knowledge of supply chain processes and purchasing systems preferred.
- Ability to multi-task, prioritize, work independently and effectively.
- Proficiency in MS Office (Excel, Word, and Outlook) required.
- Strong communication skills, ability to effectively interact and communicate inside and outside of the Department.
- Occasional light lifting with demonstrated physical ability to lift, carry and/or move equipment of varying weight from 1 – 30 pounds.
Working Conditions:
Pleasant and comfortable work environment. Workstation equipped with the necessary tools to perform the various functions of this position will be provided.
OSHA Risk Classification: Low
Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.