Job Title: Personal Assistant to Spiritual Advisor and Writer
Job Type: Part-Time (Potential to become Full-Time based on performance)
Location: Remote
Job Summary:
We seek a dedicated and organized Personal Assistant to support a spiritual advisor and writer in managing daily tasks. This role involves client management, podcast research, updating Notion, and managing a vibrant virtual community. The ideal candidate will be highly motivated, efficient, and passionate about spiritual and creative work.
Key Responsibilities:
1. Programs/Community Management:
- Onboard all students and serve as the primary point of contact for technical assistance, scheduling, and FAQs throughout their program.
- Set up, manage, and moderate online community spaces.
- Attend monthly community group calls, record, and upload group sessions to Vimeo.
- Add relevant timestamps and notes to all group call recordings.
- Share recorded group calls and meditations via email with the community platform.
- Create a monthly newsletter for community members, highlighting successes, upcoming events, and more.
2. Communication:
- Serve as the liaison between freelancers and clients, ensuring clear and timely communication.
- Follow up with prospective clients after introductory calls.
3. Administrative/Scheduling:
- Coordinate with clients to schedule all one-on-one sessions monthly.
- Schedule introductory calls with prospective clients and follow up as needed.
- Track the status of client programs and notify if any are nearing the end of their program/invoicing cycle.
- Add upcoming events, calls, and meetings to the schedule.
4. Notion Management:
- Maintain and update Notion with high efficiency and attention to detail.
Qualifications:
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Notion, Slack, Google Workspace, Flodesk, kajabi and other virtual collaboration tools.
- Experience in community management and client coordination.
- Ability to work independently and handle multiple tasks simultaneously.
Preferred Qualities:
- A background or interest in spiritual and creative fields.
- Previous experience in a similar role.
- Ability to thrive in a remote work environment.
Benefits:
- Flexible working hours.
- Opportunity to grow into a full-time position based on performance.
- Work closely with a respected spiritual advisor and writer, gaining insights into the industry.
How to Apply:
We would love to hear from you if you are passionate about supporting creative and spiritual endeavors and meet the qualifications. Please submit your resume and a cover letter detailing your relevant experience and why you would be a great fit for this role.
Bonus: If you submit your video explaining why you are the right candidate for this role, you will be automatically ahead of the shortlisted candidate list.
Job Type: Part-time
Pay: $16.00 - $22.00 per hour
Expected hours: 20 – 30 per week
Schedule:
- Monday to Friday
- No weekends
Experience:
- Customer service: 2 years (Required)
Work Location: Remote