Essential Duties and Responsibilities:
- Create, proofread and format correspondence, memoranda, agreements, transactional documents, and other legal forms under time sensitive deadlines.
- Create, proofread and format pleadings, discovery, and other labor and employment or litigation documents.
- Ability to file in federal and state courts and administrative agencies as needed per area of law.
- Run conflict checks, prepare engagement letters, and open new client and new client matters within our onboarding system.
- Maintain paper and electronic files through our document management system in connection with filing protocols and retention policies.
- Manage busy attorney schedules through Microsoft outlook calendaring and track/monitor deadlines.
- Coordinate travel arrangements through corporate travel companion, Navan.
- Prepare and submit expense reports.
- Assist with billing, attorneys’ time and Proforma review through 3E.
- Work individually and in collaboration with other practice assistants in your support team to understand client concerns, ensure that clients are satisfied, and to build relationships of trust and reliability.
- Establish a good working relationship with Document Services, our shared services group, for overflow of larger legal document projects.
- Other duties as assigned.
Required Education/Experience:
- A minimum of five years of law firm experience in a Litigation group.
- High school diploma required, Bachelor’s degree preferred.
- Excellent written/verbal communication skills and the ability to professionally interact with professionals, clients and staff.
- Ability to problem-solve and anticipate issues/problems.
- Ability to organize and prioritize workload and to work in a fast-paced environment.
- Proficiency with MS Word, Outlook, Excel, and other computer and word processing systems.
- Must possess knowledge and understanding of litigation.
- Must possess knowledge of or experience with electronic court filing.
- Knowledge of practice-specific rules, laws, court forms and filing procedures, a plus.
- Prior use of a document management system (NetDocs) a plus.
- Ability to professionally interact with clients, staff, and other professionals.
- Proven work ethic.
- Ability to work overtime, as needed.
Job Type: Full-time
Pay: $65,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
Experience:
- Litigation Legal Assistant: 5 years (Required)
Ability to Commute:
- Philadelphia, PA 19103 (Required)
Ability to Relocate:
- Philadelphia, PA 19103: Relocate before starting work (Required)
Work Location: Hybrid remote in Philadelphia, PA 19103