FUNCTION – SCOPE STATEMENT:
Manages all financial functions including: accounting, payroll, accounts payable, accounts receivable, grant accounting, financial operations, budgeting, business insurance coverage, financial reporting, annual audits and tax form preparation.
MAJOR JOB TASKS AND RESPONSIBILITIES:
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Establish and implement policies and procedures for all financial management functions, ensuring appropriate controls and compliance with generally accepted accounting practices and compliance with Uniform Guidance rules for grants.
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Lead and collaborate with the Leadership Teams, and Board of Directors (BOD) to develop annual income and expense budget for Organization, Administrative Departments and each Club/Site.
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Provide timely and complete reporting of financial results to BOD and Leadership to maintain the fiscal health of the Organization.
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Work closely with Finance Committee and Leadership to:
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Maintain, analyze, and interpret general ledger for all club operations, administration and development.
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Reconcile and analyze all cash and other balance sheet accounts daily/monthly.
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Manage the preparation and analysis of financial reports on a monthly, annual and as needed basis.
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Monitor monthly organization actual expenditures against budget.
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Manage multiple annual audits and coordination with outside auditors. Coordinate internal control audit; prepare annual financial review and audit schedules; Present annual audit report and audit findings to BOD, Committees and Leadership Team.
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Prepare annual IRS Form 990 for BGCGH & the BGCGH Foundation. Review with the Finance Committee for compliance and accuracy. Present to Executive Committee for approval to file with IRS by deadline.
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Prepare financial results for annual BGCA and United Way reports and other financial reports and analysis as needed and requested.
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Ensure the maintenance of financial records and recordkeeping systems to ensure compliance with all regulations, generally accepted accounting practices and requirements of government contracts.
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Prepare weekly, monthly and annual cash flow forecast; including updating monthly budgeted cash flow with actual monthly results. Collaborate with Development & Public Affairs Department to update revenue forecasts.
- Ensure a productive work environment within the finance and accounting function.
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Oversee and have a working knowledge of all duties of other staff within the Finance Department, including the following functions: accounts payable, accounts receivable, payroll, federal grant budgeting, billing and reporting, annual 1099 reporting, and other projects as requested.
ADDITIONAL RESPONSIBILITIES:
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May be assigned other special projects.
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Understanding of employee benefits programs and impact on financial statements.
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Maintain all financial records, including payroll, payables, deposits, insurance policies, monthly and annual general ledgers and supporting financial statements and reports.
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Train organization staff in proper procedures regarding cash receipts, accounts payable, accounts receivable, and budgeting as needed or requested.
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Attend meetings of Executive Committee, Board of Directors and Finance Committee in an advisory role, as requested.
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Assist personnel in budget preparation and management, as requested.
MINIMUM QUALIFICATIONS:
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Bachelor’s degree from an accredited college or university in accounting or finance. CPA or MBA strongly preferred.
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A minimum of five years of progressively responsible work experience managing the accounting functions in a non-profit agency, or equivalent experience.
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Thorough knowledge of budgeting and accounting practices, processes and procedures of non-profit organizations and grant accounting.
- Strong IT skills, with knowledge of Excel and other Microsoft Office products.
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Demonstrated ability to organize, direct and coordinate operations in personnel supervision; the recruitment and retention of financial staff.
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Good communication skills, both verbal and written.
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Strong organization and analytical skills, with attention to detail.
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Ability to interact professionally with Club staff, Board members and other related agencies.
RELATIONSHIPS:
Internal: Communicate with Club staff, administrative staff and Leadership Team.
External: Communicate with Board Members, donors, vendors and general public.
PHYSICAL REQUIREMENTS/ WORK ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; use hands to fingers, handle, feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; taste or smell. The employee frequently is required to sit. The employee must regularly lift and/or move up to 30 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
DISCLAIMER:
The information presented indicates the general nature of work and level of work expected of employees in this classification. It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.