Position Description
Under the general direction and management of the Human Resources and Office Manager, the HR and Office Assistant provides daily administrative support and front desk duties to both the Human Resources and Office functions of ASTAC and executive assistance to the Board of Directors and Executive Team.
Principle Accountabilities
Office Responsibilities:
- Assumes all front desk responsibilities and duties including greeting and welcoming guests/customers and referring them to appropriate staff members.
- Receives letters, packages, and mail; and distributes them to respective employee mailboxes. Prepares outgoing mail by drafting correspondence, securing parcels, etc.
- Monitors office supplies and coordinates with the Purchasing Agent when necessary. Assists the HR/Office Manager in monitoring office expenses and costs.
- Coordinates and provides logistical support for Board of Directors travels, lodging accommodations, training registrations, and per diem payments as requested with appropriate approvals.
- Coordinates and provides logistical support for the Executive Team and ASTAC employee approved travel arrangements and hotel accommodation, if needed.
- Consistently communicates with the Board of Directors regarding travel arrangements, per diem payments, board meeting information, etc.
- Organizes, coordinates, and assists with the Board of Directors correspondences.
- Works with and assists the HR Manager, Corporate Lawyer, and CEO/General Manager with any BOD-related activities as needed.
- Builds rapport and connection with all managers and departments, and provides administrative support when and where needed, if available.
- Serves as one of the Notary Public in the organization.
- Other office duties as assigned.
Human Resources Responsibilities:
- Assists in recruitment by advertising job positions for professional, technical, and support staff.
- Supports and is an integral part of the onboarding process, duties include conducting pre-employment screenings, coordinating company equipment and accesses, etc.
- Maintains accurate and up-to-date human resource files, records, and documentation.
- Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
- Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, HR office hours or meetings, employee recognition events, and retirement celebrations.
- Consistently updates the organizational chart and staff directory.
- Provides clerical support to the HR department.
- Other human resources duties as assigned.
Required Knowledge, Skills, and Abilities
- Proficient with Microsoft 365 (Outlook, Word, Excel, PowerPoint)
- Excellent organization, time management, and attention to detail
- Good typing and data entry skills
- Outstanding written and verbal communication skills
- Tact and professionalism when it comes to handling confidential information
- Proficient in administrative duties
- Basic knowledge of HR Labor Laws
- Hands-on experience with ATS and/or HRIS (Preferred)
- MS Visio (Preferred)
Education and Experience Required
- High school diploma
- At least 2 years of Administrative Assistant/Receptionist Experience
- Valid Driver's License
- 1 year of HR Experience (Preferred)
- Ability to speak Inupiat (Preferred)
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Education:
- High school or equivalent (Required)
Experience:
- Human resources: 1 year (Preferred)
- Administrative assistant: 2 years (Preferred)
Ability to Commute:
- Anchorage, AK 99503 (Required)
Ability to Relocate:
- Anchorage, AK 99503: Relocate before starting work (Required)
Work Location: In person