Job Description
Glendale Elementary School District
Attendance Secretary
Purpose Statement
The job of Attendance Secretary is done for the purpose/s of collecting and maintaining student
attendance information at the assigned site; meeting district, state and federal requirements relating to
attendance processes including parent notification; preparing and distributing attendance reports and
materials; and providing clerical support at school site.
Essential Functions
Communicates with parents, students, staff, etc. in person, by telephone or letter for the purpose of
providing information on a variety of attendance issues and meeting district and state absence
notification requirements.
Ensures accuracy of attendance records, including verification of forgeries and truancies for the
purpose of complying with State laws governing attendance accounting.
Evaluates situations (e.g. involving other staff, students, parents, the public, etc.) for the purpose of
taking appropriate action and/or directing to appropriate personnel for resolution.
Maintains a variety of attendance records, schedules, and files (manual and computer) (e.g. contact and
telephone logs, memos, etc.) for the purpose of documenting and/or providing reliable information.
Perform detailed student scheduling data entry functions (e.g. multiple period student placement and
changes, etc.) for the purpose of tracking student safety, attendance, and data achievement.
Prepares a variety of reports and written materials (e.g. standardized and special attendance reports,
letters to parents, etc.) for the purpose of conveying information regarding school and/or district
activities and procedures.
Processes documents and materials (e.g. withdrawal grades; attendance records, etc.) for the purpose
of disseminating information to appropriate parties.
Responds to inquiries from a variety of individuals (e.g. staff, parents, probation officers, other schools,
and/or students, etc.) for the purpose of providing information and/or direction as may be required.
Other Functions
Monitors students referred for illness or disciplinary action for the purpose of ensuring student welfare
and maintaining a secure office environment.
Performs other related duties as assigned for the purpose of ensuring the efficient and effective
functioning of the work unit.
Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities
SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job
conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include:
operating standard office equipment using pertinent software applications; preparing and maintaining accurate
records; performing basic bookkeeping and record keeping; adhering to safety practices. Bilingual in
English/Spanish preferred.
Attendance Secretary