Reports to: CFO
Employment Status: Full-Time
FLSA Status: Exempt
Job Summary:
The CPA Bookkeeping Supervisor is responsible for overseeing all bookkeeping, accounts receivable, and payroll activities while ensuring compliance with accounting standards and regulations. This role requires a CPA credential, significant leadership experience, and proficiency in QuickBooks. The CPA Bookkeeping Supervisor will provide strategic insights, mentor the bookkeeping team, and drive financial excellence within the organization.
Key Responsibilities:
Financial Reporting and Analysis:
- Oversee and manage all general ledger activity, ensuring accurate and timely financial reporting.
- Prepare and analyze monthly, quarterly, and annual financial statements.
- Provide insights and recommendations to the CFO for financial decision-making.
Accounts Receivable and Collections:
- Manage the full cycle of accounts receivable, including invoicing, collections, and reconciliations.
- Communicate with customers to resolve billing issues and collect overdue payments.
- Develop and implement strategies to improve AR processes and reduce outstanding balances.
Payroll Management:
- Ensure compliance with federal, state, and local payroll regulations and reporting requirements.
- Coordinate with HR to ensure accurate employee data for payroll processing.
- Resolve any payroll discrepancies or issues promptly and efficiently.
QuickBooks Management:
- Ensure all transactions are accurately recorded and categorized within QuickBooks.
- Produce reports and financial statements from QuickBooks as needed.
- Assist in setting up new features or modules within QuickBooks to streamline operations.
- Stay updated with the latest features and updates to QuickBooks and implement necessary changes.
Compliance and Reporting:
- Ensure compliance with all local, state, and federal accounting and tax regulations.
- Assist in preparing documentation for audits and work with external accountants or auditors as necessary.
Leadership and Process Improvement:
- Provide strategic leadership and guidance to the bookkeeping team.
- Offer insights and suggestions for improving financial processes and procedures.
- Assist in budget preparation and financial forecasting.
- Lead and mentor junior accounting staff, fostering a collaborative and efficient team environment.
Miscellaneous:
- Any other duties as assigned by the CFO.
Qualifications:
- CPA credential required.
- Bachelor’s degree in Accounting, Finance, or a related field.
- Minimum 5 years of experience in bookkeeping and payroll, with a strong focus on financial reporting.
- Proficiency in QuickBooks is required.
- Strong understanding of payroll regulations and reporting.
- Excellent attention to detail and organizational skills.
- Strong communication skills, both written and verbal.
- Ability to multitask and meet tight deadlines.
- Demonstrated leadership skills and ability to mentor junior staff.
Company Overview:
You will be working for a centrally owned conglomerate that owns and manages over 15 different corporations, including Medical Billing and Accounting Services. With a combined workforce of 300 employees, our company is growing exponentially year over year, offering a dynamic and fast-paced work environment with opportunities for professional growth.