GENERAL DESCRIPTION:
We are looking for an Administrative Assistant to support our Administration and HR functions of a high-tech company. This role will provide administrative support in the day-to-day operations. This position will be responsible to maintain confidential records, provide clerical/office administrative support, and assist to process semi-monthly payroll and reporting.
SPECIFIC DUTIES:
- Perform general clerical duties including photocopying, scanning, fax, filing, and mailing.
- Maintain employee on-boarding documents including employee files.
- Prepare Exit Interview Package and conduct Exit Interview with employees.
- Make employee business travel arrangements, including air-ticket, shuttle services, car rental, etc. by complying with the Company’s policy and procedures.
- Process expenses and facilitate payment process.
- Prepare invitation letters to assist overseas employees for business visa application.
- Prepare and assist to process semi-monthly payroll, including benefit/garnishment deductions, employee timesheet collections, and others as required.
- Generate payroll reports, e.g. payroll entries, 401K, FSA, and etc. Ensure timely and accurate data integrations between payroll and other systems, including 401K, FSA, and etc.
- Responsible for full life cycle of recruitment and employee benefit administration.
- Conduct background check, new hire orientation, and exit interview.
- Assist Director to resolve employee relations issues.
- Facilitate annual open enrollment benefits process.
- Plan and coordinate company events. Host company events, meeting, and workshops when requested.
- Provide accounting administration support.
- Other ad-hoc projects as required.
MINIMUM QUALIFICATIONS
- Associate or Bachelor's degree in Business Administration, Accounting, or HR related field.
- Typically require a minimum of 3-5 years’ work experiences in an administrative assistant or human resources assistant role.
- Fluent verbal and written English communication skills.
- Must have strong computer skills in Excel, MS Word, and Outlook.
- Demonstrated experience communicating and interfacing with all levels of employees, managers, and executives.
- ADP payroll experiences and general knowledge in HR and HR/payroll law are preferable.
JOB TYPE: Full-time, Temp to Hire, Hourly
COMPANY WEBSITE : www.viatech.com
DESIRED TRAITS:
- Meticulous and detail oriented.
- Bilingual (Mandarin Chinese and English).
- Able to exhibit a high level of confidentiality.
- Multitasks effectively.
- Ability to work and resolve problems independently, energetic self-starter, with positive, enthusiastic can-do attitude.
Job Type: Full-time
Pay: $25.00 - $30.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Education:
Experience:
- Human resources: 3 years (Preferred)
- Administrative Assistant: 3 years (Required)
Ability to Commute:
- Fremont, CA 94539 (Required)
Ability to Relocate:
- Fremont, CA 94539: Relocate before starting work (Required)
Work Location: In person