The Alliance Française d’Austin (AFA) is looking for an organized individual who will be primarily responsible for the daily Business Operations of our non-profit organization. A basic knowledge of the French language and culture is preferred, but not required.
Alliance Française d’Austin is the local independent branch of the Alliance Française global network; it is incorporated as a 501(c)(3) non-profit organization in the state of Texas. Our mission is to increase awareness and interest in French culture and language in central Texas. We offer a variety of cultural and social events, and quality courses with an emphasis on conversational French.
We offer over fifty group classes in each of our sessions along with private courses at all levels. We have six sessions (each seven weeks long) every year. Our program is based upon Alliance Française guidelines and pedagogical principles, which are based on the Common European Framework of Reference for Languages. We also coordinate events designed to advance knowledge of French language and culture in central Texas, and events that enhance the learning experience for our students. Recent events include a monthly Café Conversation, Yoga classes in French, and French-language walking tours of Austin’s Hyde Park and Street Art sites.FrenchFrenchFrench
The successful candidate for this role will live in the Austin area; relocation assistance is not provided. The AFA has committed to policies and practices of non-discrimination. This position should be considered by an individual with a wide range of business experience leaning on management, technical, and financial expertise; the ideal candidate would be someone with experience in a small, collaborative non-profit or entrepreneurial environment. The Business Manager also has direct contact with and oversight of our employees; in our case, the Instructors of our French classes, our Administrative staff, and contract employees as needed will report to this position.
Our Business Manager is responsible for overseeing the day-to-day operations of our business, for managing personnel, and for carrying out duties that help ensure that our organization will meet its goals. The Business Manager reports to the AFA Board of Directors.
Key Responsibilities – AFA Business Manager
1. Leadership – Our team members look to the Business Manager for operational and strategic guidance. Because we are a small organization our Business Manager is routinely involved in all our daily functions, including some accounting duties, HR decisions, and the operation of our French school and events.
- Evaluating staff for annual performance increases
- Providing assistance in ZOOM for annual meeting
2. Business Manager / Board relationship - A Board may provide the Business Manager with ideas and support, and offer context and relevant background information. However, Board members are not involved in day-to-day operational decisions and processes.
Essentially, the Business Manager provides the organization and its Board with expertise, information, and streamlined day-to-day processes, directing activities that generate the revenue the organization needs to fulfill its mission and budgetary goals. The Business Manager keeps the Board informed and works with the Board to support its strategic directions. It is the Business Manager who oversees and attends to hiring staff, day-to-day operational decisions, and communications. The Business Manager is responsible to create & present an Operations Board Report for all scheduled meetings of the Board of Directors.
3. Member, Teacher, and Student Relations – OurBusiness Manager serves as the face of the organization in all our dealings with members, teachers, and students of the Alliance Française d’Austin. For these internal stakeholders, the Business Manager is the most visible, concrete representative of the organization and must represent its mission in a professional light.
4. Technology - As the primary contact for our Board of Directors, the Business Manager assists in supplying tools for conducting collaborative meetings, for organization-wide communications, for executing decisions, and to help ensure streamlined day-to-day processes and procedures are in place. This includes maintaining an appropriate database of members, students, and other email addresses used to facilitate communications with our stakeholders.
- Able to serve as technical administrator for Zoom and AEC software. Demonstrated experience with similar CRM software is required.
- Manages the organization’s GMAIL accounts and serves as Google Administrator.
- Serve as primary contact for PayPal (refunds & transfers); works with the School Coordinator to make sure we comply with our policies.
- Responsible for changes and updates to our SquareSpace website, Constant Contact email management, Instagram and Facebook accounts. Should understand legal requirements for working with photographs with copyright approval.
- Responsible for responding to the annual survey distributed by the national Federation of Alliances Françaises and for supplying annual updates to our Candid GUIDESTAR profile.
- Must have the knowledge required to provide backup as needed for other employees for Payroll, Session Building and ZOOM.
5. Financial Management - The Business Manager creates the conditions for financial stability and success. This individual must be able to demonstrate an ability to read and understand financial documents. The Business Manager works in conjunction with the Board’s Treasurer to take all actions needed to manage performance against the budget. This person is also responsible for following through on the submission of tax filings, audits, and compliance documents.
- Responsible for building a proposal for the annual budget to be developed with the Board’s Finance Committee. This should include assumptions and goals.
- Provides monthly reports to the bookkeeper and gives direction on classification of expenses.
6. Organizational Development - The Business Manager is charged with making strides toward operational and organizational development. This individual sets the nonprofit up to fulfill its mission by advocating for operational and systematic changes when such needs arise. This could mean ensuring the quality and effectiveness of programs, being on top of sector developments, and/or setting expectations related to internal HR and personnel matters.
7. Compliance - The Business Manager works in conjunction with the Board’s Governance Committee to take ongoing steps to ensure the organization is operating in compliance with all laws and regulations. Beyond legal compliance, the Business Manager also takes ongoing steps to ensure the organization adheres to transparency and the highest ethical standards possible.
Qualifications
- The ability to work independently is critical; this position works remotely (we have no formal office location), and is responsible for managing work time as needed.
- Must have experience with Word, Excel or Google Docs & Sheets
- Be dynamic, enthusiastic, conscientious, have good interpersonal skills
- A professional and positive attitude
- The ability to cross-train with other administrative team members and provide backup support as needed to assure continuity in our operations
- A U.S. work permit is mandatory (or green card or U.S. citizenship). AFA does not sponsor visas.
- All AFA employees are responsible for having access to and maintaining required updates to a Laptop or Desktop as outlined in our employee handbook along with reliable Internet services.
Availability
- AFA teaches classes seven days a week. While much of the work related to this position can be scheduled, there may be some weekend or evening work to accommodate the teachers’ schedules and class registration cycles.
- Average hours per week can range from 15-20 hours. Weeks during the registration period may require increased hours due to communication demands.
To apply for this position, please submit both your resume and cover letter in English to recruit@afaustin.org . Do not contact the Alliance via phone, mail or in person. Please note, due to the large number of applicants we receive, we will only be able to contact those whom we would like to meet for an interview.
Job Type: Part-time
Pay: $40,000.00 per year
Expected hours: 15 – 20 per week
Benefits:
Schedule:
- Monday to Friday
- Weekends as needed
Education:
Experience:
- Business management: 3 years (Required)
Location:
Work Location: Remote