NYC based Owner, Developer and Manager of Mixed Use, Commercial & Residential Buildings, is searching for an exceptional Real Estate Assistant. We are urgently seeking an individual who possesses a strong work ethic, professionalism, a positive demeanor, and a desire to grow. This person must be very detailed oriented, pleasant and comfortable working in a fast-paced environment.
Responsibilities:
- Provide comprehensive administrative support to the Owner, including calendar management, meeting coordination, travel arrangements, and a range of administrative tasks such as filing, mailing, scanning, and copying.
- Efficiently handle incoming calls, take messages, and respond to inquiries in a courteous and professional manner.
- Coordinate and organize meetings, conferences, and events.
- Prepare and proofread documents, reports, and presentations.
- Perform data entry tasks and maintain accurate records.
- Research, source, and order various materials for ongoing construction projects.
- Follow up with vendors, contractors, and trades to ensure project deadlines are met
- Planning and coordinating all reservations, including those for personal, work-related, travel, and vacation purposes, as well as handling miscellaneous family-related matters and personal tasks.
- Manage office supplies and inventory.
- Assist with special projects as assigned.
Requirements:
- Proven experience as an executive administrative assistant or in a similar role.
- A stable employment history with a minimum of two years' tenure with previous employers.
- Excellent customer service skills and the ability to communicate effectively
- Ability to Multi-task with strong follow-up skills
- Strong organizational skills with the ability to prioritize tasks and meet deadlines.
- Attention to detail and a high level of accuracy in all work performed.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook Calendar.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Schedule: 9:00 am - 5:30 pm, but needs to be flexible
- Yardi software experience preferred
Salary: Commensurate with experience.
Benefits: Medical/Dental insurance, 401K, raise and bonus eligible (based on performance) at the end of
the year.
Job Type: Full-time
Pay: $60,000.00 - $70,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person