Contract Coordinator - UIC Purchasing
Hiring Department: UIC Purchasing
Location: Chicago, IL USA
Requisition ID: 1025722
Posting Close Date: July 1, 2024
Salary Range: $62,000 - $76,000 commensurate with experience
About the University of Illinois Chicago
UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.
This is a full-time and benefits eligible position. Hybrid and flexible work schedules are available. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.
Description:
This position manages a wide range of procurement and contracting responsibilities within the University of Illinois at Chicago central purchasing and contract management unit, with a focus on procurement contracts. The Contract Coordinator negotiates and oversees contractual relationships that are in the best interest of the University, reflecting established standards of legally-compliant business practices for a wide-range of commodities and services, while utilizing procurement and contract systems. The Contract Coordinator coordinates directly with external non-University oversight entities including the assigned State Purchasing Officer(s) and Procurement Policy Board to ensure that contracting is consistent with statutory and regulatory approvals for procurement activities.
Duties & Responsibilities:
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Assist client departments in the development and review of contract documents, focusing on contracts negotiation and execution. Has authority to represent and obligate the University in determining the best method for contracting for goods and services, ensuring that: Pricing and contractual terms and conditions are in the best interests of the University; Illinois State Procurement Code and Rules, Federal procurement laws, rules, and requirements, and University policies are employed throughout the procurement contract process; and legal and statutory requirements are incorporated into all agreements.
- Provide guidance to client departments regarding standard procedures for procurements and contracting, as well as State, federal laws and regulations, and University policies.
- Ensure compliance to necessary laws and rules. Interface with external regulatory oversight entities, including the Chief Procurement Officer for Higher Education and State Purchasing Officer(s), Procurement Policy Board, and other regulatory entities to ensure that contracting is consistent with statutory and regulatory requirements and approvals for procurement activities.
- Collaborate with and develop an effective working relationship with Office of University Counsel, University Risk Management, Office of University Payables and other functional groups to ensure contractual terms and conditions are acceptable and serve to mitigate potential contractual risks.
- Act as liaison with colleges and departments to provide assistance and guidance during the contracting process, to resolve issues necessary to secure University-preferred terms and provisions for incorporation into resultant contracts. Create and maintain appropriate documentation of the procurement contracting process and ensures rules, regulations, policies, and procedures are adhered to.
- Serve as a University contact for and provide technical assistance to vendors regarding procurement policies and procedures and to resolve deficiencies affecting the administration and approval of contracts, and performs other contract administration related activities.
- Review requests for change orders, amendments and addendums and prepare documents to implement contract revisions. Perform other contract administration related activities.
- Prepare various reports related to contracting activities as requested by management.
- Perform other related duties and participate in special projects as assigned.
Minimum Qualifications Required:
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Bachelor's degree in business administration, management, or a field related to the position.
- Two (2) years of professional business, financial, and/or managerial work experience.
(NOTE: A Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)
Preferred Qualifications:
- Experience in public procurement, which should include demonstrated knowledge of the Illinois Procurement Code and administrative rules required.
- Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO), or Certified Professional Contract Manager (CPCM) certification
- Knowledge about general office operations and procedures to effectively contribute toward the success of operations and services administered by the department and ensure the accuracy of information provided to offices/persons seeking assistance from this office.
- Knowledge about Jaggaer ePurchasing system and/ or Banner Financial System to perform specialized data entry applications related to document production/processing.
- Knowledge about guidelines set forth in the following publications/resources: The General Rules Concerning University Organization and Procedure; Campus Administrative Manual; University of Illinois Statutes; Policy and Rules for Civil Service Staff; Civil Service Statute and Rules; and Handbook for Good Ethical Practice for Faculty and Staff at the University of Illinois; and Knowledge.
To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.
Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation