Responsibilities:
- Provide daily general administrative tasks to include coordinating and maintaining the group's schedule of events, records management, meeting schedules, announcements, routing of documents, answering the telephone, and drafting emails and various correspondence.
- Provide travel support for twenty EAG personnel and supporting faculty by inputting Defense Travel System (DTS) information for the processing expense vouchers, security and clearance requirements, ticketing, hotel, and other travel arrangements.
- Track the EAG's office supplies and mission-related purchases, conduct inventories, and input purchase requests into PRE and ERP. The contractor shall only fulfill the function of data entry and tracking for all supply and mission-related purchases. The contractor shall not generate any Government procurement requirements, allocate funding, or approval roles.
- Provide country clearance support for EAG personnel by submitting foreign travel requests to the Security Office, entering country clearance requests in the Aircraft and Personnel Automated Clearance System (APACS), compiling Anti-terrorism Plans (ATP), and ensuring all training is up to date for foreign clearance approval.
- Keep track of the office schedules of all EAG personnel including keeping a master calendar of the travel, leave, and meeting schedules for the EAG team.
- ·Coordinate the usage of the office conference room including the schedule of approximately 20 meetings per month. The conference room shall be set up and ready for requested meetings, including any audio-visual needs.
- Support setting up online group meetings, managing text/image for event flyers, reserving rooms (for mtgs requiring more space than our conference room), coordinating with the ITACS team to arrange A/V in rooms across NPS (as needed), or to do more simple setup including initiating the online meeting without external support, managing meeting registrations, and pre-meeting preparation.
Minimum Qualifications
- Knowledge of government travel.
- Minimum of 4 years’ experience in an office environment
- Able to type 50 words per minute
- Proficient in Microsoft Office Suites
- Self-starter, able to work under pressure to meet commitments while maintaining quality of work and effective interface
- · Hold or obtain security clearance and maintain clearance for duration of employment
- Must be a US citizen
Equal Employment Opportunity Employer/AA/M/F/Vets/Disability
Job Type: Full-time
Pay: $26.81 - $31.38 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Experience:
- Microsoft Excel: 4 years (Preferred)
Ability to Relocate:
- Monterey, CA 93943: Relocate before starting work (Required)
Work Location: In person