Ideal Candidate is responsible for assisting with recruitment, onboarding, maintaining personnel records, providing hands-on overall administrative support to the HR department and will be the primary contact and communication for guests and employees of the company.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
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Recruitment will be a main function - reviewing applications, pre-screening candidates & scheduling interview w-dept manager.
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Maintain and update recruitment databases and applicant tracking systems with candidate information, interview schedules, and feedback from hiring managers.
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Prepare and extend job offer letters to selected candidates, including details on salary, benefits, and start dates, ensuring accuracy and compliance with company policies.
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Perform background checks and refer candidates to the clinic for drug test, as required.
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Conduct onboarding process/new hire orientation for new hires to include assigning badge numbers and payroll file numbers (for direct hires), requesting computer and system access, prepare electronic files.
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Verifies I-9 documentation through E-Verify and keeps track of documentation for new hires and conduct quarterly I9 Audits
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Reply to emails, take phone calls, and answer employee questions, take minutes of meetings, and ensure timely completion of all tasks.
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Update HR system with employee change requests and file/upload paperwork into HR system.
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Assist with Benefits Open Enrollment process.
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Assists with payroll processing, verifying correct hours and time off requests for all employees – be the payroll back up.
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Files employee’s documents into appropriate employee files within the E-File and Paycom - Perform personnel file audits as necessary to maintain compliance.
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Assists completing verification of employments.
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Provides back up when needed for the receptionist - answering/transferring calls to appropriate party, welcoming visitors, issuing visitor badges, maintains security by following procedures, monitoring visitor logs.
- Performs other related duties as requested.
QUALIFICATIONS AND EDUCATION REQUIREMENTS
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Must have 1 – 3 years of proven work experience in Human Resources
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Must have 1 – 3 years performing Recruitment function.
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Must have knowledge of administrative and clerical procedures.
- Must be proficient with Microsoft Office (Word, Excel, Outlook, Publisher, Power Point).
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High school diploma or equivalent required.
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Fluent in English. Bilingual is preferred.
KNOWLEDGE SKILLS AND ABILITIES
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Must have excellent oral and written communication skills.
- Must be approachable and helpful.
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Willing to work other than scheduled times when needed to meet deadlines or ensure that daily work is completed. v
- Problem solving – identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.
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People skills – maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things.
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Oral communication – speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills and conducts meetings.
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Written communication – edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.
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Planning/Organizing – prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
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Quality control – demonstrates accuracy and thoroughness and monitors own work to ensure quality.
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Adaptability – adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
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Dependability – consistently at work and on time, follows instruction, responds to management direction and solicits feedback to improve performance.
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Safety & security – actively promotes and personally observes safety and security procedures and uses equipment and materials properly.
- Confidentiality is crucial – must be able to exhibit a high level of confidentiality.
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Confidentiality is crucial – must be able to exhibit a high level of confidentiality.
WORKING CONDICTIONS:
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Ability to occasionally lift up to 15 lbs.
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Ability to sit for long periods of time.
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Ability to work through stressful situations.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or tasks that may be required.
DGM provides equal employment opportunities to qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other status protected by applicable federal, state, or local law.