Gideon Property Services is looking for an employee to grow with our growing company.
The Administrative Assistant provides quick, efficient, and consistent communication to best represent the company brand and initiatives.
SKILLS
We strongly emphasize employee attitude and commitment in addition to available skills. The ability to create and maintain a positive work environment is required.
- Strong computer, phone, and customer service skills required
- Typing Speed of 60 WPM+ preferred
- Experience with AppFolio Management system preferred
- Bilingual preferred
RESPONSIBILITIES
- Email Management: Respond to, process and generate tasks for all requests in the company's general email account and online portal system.
- Phone Management: Answer calls and respond to voicemails and text messages for general inquiries, rental inquiries/showing requests, and maintenance requests.
- Listing Management: Manage all listing advertisements for vacancies, non-renewals, and bookings for long-term and short-term properties.
- Property Showcases: Schedule rental showings for the Property Condition Specialist. Complete and process applications for interested prospects.
- Lease Management: Process new leases, Rental Assistance, Lease Renewals, RFTAs, HAP Contracts, Recertifications, Violation Notices, 3-Day Notices, Evictions, Rental Verifications, Move-Out Instructions, and Move-Out Calculations
- Maintenance Management: Enter new maintenance requests that tenants report via phone. Alert the Property Condition Specialist of any emergency maintenance phone calls. Finalize and upload formal invoice reports after billing is received.
- Payments: Process yearly 1099s and Income/Expense Statements for Landlords and Vendors. Generate Monthly Owner Statements.
Additional Tasks: As assigned by the Property Manager
WORK HOURS
Full-Time - Monday - Friday 8:00 AM - 5:00 PM (1 Hour Lunch)
**Note: Job responsibilities are completed in a shared work environment. Employee provides support to the Property Manager and Property Condition Specialist. As a representative of Gideon Property Services, you must remain professional at all times. Employees will have a 90 Day Probation Period.
Job Type: Full-time
Pay: $17.00 - $19.00 per hour
Expected hours: 40 per week
Benefits:
Schedule:
- 8 hour shift
- Monday to Friday
- No weekends
Education:
- High school or equivalent (Required)
Experience:
- Customer service: 3 years (Required)
License/Certification:
- Driver's License (Required)
Shift availability:
Ability to Relocate:
- Gainesville, FL 32601: Relocate before starting work (Required)
Work Location: In person