Position Overview:
Account Payable (AP) and Accounts Receivable (AR) Specialist is responsible for processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner. AP/AR Specialist must be able to work collaboratively with all departments, prioritizing their assigned tasks, and maintain Greene and Hemly, Inc. commitment to providing quality products and services.
Essential Duties and Responsibilities:
Accounts Receivable
- Prepare, process and manage accounts receivable invoices to ensure timely and accurate collections.
- Input and manage invoice entry for customers using Electronic Data Interchange (EDI)
- Reconcile customer accounts and resolve any discrepancies or issues.
- Maintain accurate records of all accounts receivable transactions.
- Monitor customer account details for non-payments, delayed payments, and other irregularities.
- Facilitate payment of invoices due by sending reminders and contacting clients as needed.
- Performs check runs.
- Processes wire transfers domestically and internationally.
- Assist with month-end closing activities related to accounts receivable.
- Collaborate with internal departments to resolve payment-related inquiries or issues.
Accounts Payable
- Review invoices, collect backup, enter data in accounting system, ensure proper coding, documentation, workflow adherence, and posting.
- Manage data entry tasks related to invoice processing.
- Ensure accurate and timely processing of invoices.
- Maintain accurate records and documentation for all invoice transactions.
- Cross reference commission, freight, and trucking invoices between GL and shipping systems.
- Communicate effectively with vendors and internal departments to resolve issues.
- Reconcile vendor statements and resolve any discrepancies. Respond to vendor inquiries regarding status, discrepancies, and accounts reconciliations.
- Manage the annual 1099 form preparation, reporting, and compliance process.
Other
- Answer incoming phone calls.
- Manage renewal and compliance of certifications related to operations
- Assist with special projects and initiatives as required.
- Receive, sort, file and retrieve forms, correspondence and documents.
- Ability to independently and analytically research to resolve issues and implement solutions.
- Willingness to cooperatively collaborate and support a team environment.
Qualifications and Skills:
- 2-3 years of experience as accounts payable/accounts receivable clerk
- Solid understanding of basic bookkeeping and accounting payable principles
- Proven ability to calculate, post and manage accounting figures and financial records
- Hands-on experience with spreadsheets and proprietary software
- Proficiency in English and in MS Office, especially Excel
- Customer service orientation and negotiation skills
- High degree of accuracy and attention to detail
- Communicate effectively verbally and in writing
- Ability to prioritize tasks, meet deadlines, and work under pressure.
- A/P, A/R, Microsoft Excel: 2 years (Preferred)
- Ability to work flexible schedules, overtime, and weekends.
Job Type: Full-time
Pay: $24.00 - $28.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Ability to Commute:
- Courtland, CA 95615 (Required)
Ability to Relocate:
- Courtland, CA 95615: Relocate before starting work (Required)
Work Location: In person