Spring Lake District Library is seeking a detail-oriented, self-motivated applicant for the position of Facility Manager. Under the supervision of the Library Director, the Facility Manager is responsible for cleaning, room set up, basic repair, and maintenance of the library, including grounds work and snow removal. Minimum requirements include a high school diploma or GED and the ability to safely perform physical labor. Cleaning experience is preferred. Attention to detail and pride in a job well done are vital to success.
This is a full-time (40 hours per week) position that requires weekdays with occasional evenings and weekends. Salary starts at $51,771, depending on experience. Benefits include health insurance and paid time off. First review of applicants is July 8. Open until filled.
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Complete Job Description:
TITLE: FACILITY MANAGER
REPORTS TO: LIBRARY DIRECTOR
JOB CLASSIFICATION: EXEMPT, SALARIED
LIBRARY: SPRING LAKE DISTRICT LIBRARY
SALARY: Starts at $51,771, depending on experience
NATURE OF WORK
This is a full-time position with benefits. The essential function of this job is to manage custodial staff, perform custodial/maintenance functions on the building interior, exterior, and grounds, and coordinate work with contractors and other tradespeople. This position requires the ability to coordinate tasks, share supplies and equipment, and work with other custodial/maintenance staff. This position is responsible for general repairs, maintenance, and minor modifications of the physical structure, equipment, and common areas as assessed and/or requested.
EXAMPLES OF WORK
Listed examples are illustrative and representative of the tasks required, but are not intended to be a complete listing of all the responsibilities of the position.
Building Managerial Tasks
- Respond to building emergencies, sometimes outside of regularly scheduled work hours.
- Keep updated records of building and grounds work.
- Follow and/or establish maintenance protocols for the building utilizing daily, weekly, monthly, quarterly and annual schedules. Includes scheduling of equipment inspections such as elevator and Genie Lift.
- Perform carpentry/plumbing/electrical/other building repairs of average difficulty to include things such as: minor drywall repair, painting of walls/doors/trim, and replacement of carpet tiles. For advanced projects, will recognize when an expert needs to be called.
- Develop a positive working relationship with the library’s existing building maintenance service providers.
- Bring existing or potential mechanical, electrical and HVAC issues to the attention of the technicians and help bring about pre-emptive solutions.
- Work closely with contractors to assist in performance of preventative maintenance on various machines and equipment.
- With Library Director’s approval, contact contractors (electrical, plumbing, heating/cooling, painting, window cleaning, carpet cleaning, asphalt, etc.) to request quotes and arrange for work to be done, supervise productivity of contractors, and review completed work to assure it was done according to the contract/agreement.
- Keep updated records of building and grounds work. Report repairs to Library Director made to the building or equipment and maintain repair records.
- Maintain the irrigation system, including spring startup, overseeing fall shut down, and replacing components.
- Clean roof drains and schedule inspections on a regular basis.
- Work with other staff to create and maintain supplies and necessary spare parts inventory.
- Keep work areas organized with a focus on safety and cleanliness.
Staff Supervisory Tasks
- Supervise custodial staff during shifts.
- Manage and coordinate custodial staff work schedules.
- Review and approve custodial staff hours worked in preparation for bi-weekly payroll.
- Conduct custodial staff evaluations and participate in the hiring process for custodial employees.
- Schedule any required training or certification for custodial staff and maintain records of current certifications.
Custodial and Other Tasks
- Ensure the outward appearance of the facility is kept neat and clean (pick up litter, dispose of trash in outdoor trash receptacles, prune trees, weed flower beds, spray herbicide to inhibit weeds in parking lot and patio areas, apply insecticide as needed, sweep or blow debris from sidewalks, sprinkle salt as needed, etc.).
- Operate power equipment such as power washer, snow-thrower, leaf-blower, weed-eater, etc.
- Assist with the setup of facilities for meetings, classrooms, programs, events, etc.
- Clean and sanitize restrooms and kitchens using established practices and procedures.
- Clean, dust, and wipe furniture; sweep, mop, or vacuum floors; empty/clean wastebaskets, trash, and recycling containers; replace light bulbs using tall ladders or Genie Lift if necessary; refill restroom dispensers.
- Strip, clean, buff and apply floor sealer and floor finish to hard surface floors, vacuum and shampoo carpets.
- Wash walls and equipment; use ladders when required in work assignments.
- Lock and unlock the building: secure building when facilities are not in use checking for unlocked doors and windows, report any unauthorized occupants, turn off lights.
- Perform cleaning and related activities such as removing snow or debris from sidewalks and stairs in areas within twenty-five feet of buildings using hand-operated tools or small power equipment.
- Use and maintain assigned power equipment and hand tools; buffers, auto scrubbers, extractors, high pressure washers, high speed buffers and vacuums, brooms, mops, and squeegees for the cleaning and general maintenance of floors, walls, carpets, furniture, etc.
- Wash accessible interior and exterior windows. Clean blinds. Launder cleaning rags and dust mops.
- Take classes as required in cleaning methods and techniques, new products, and working relationships.
- Handle recycling materials.
- Call, email, or use internet to request work orders with contractors.
- Assist with inventory control and security.
- Safely operate all job-related equipment.
- Become certified to operate and maintain Genie Lift.
- Support and enforce all library policies, OSHA/MIOSHA rules, health and safety regulations and guidelines, etc.
- Perform other related duties as required.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
- High School diploma or GED (higher level of education or training desired, but not required)
- Prior experience in custodial and maintenance work and/or prior commercial cleaning experience
- Prior supervisory experience
- Working knowledge and familiarity with carpentry, metal work, plumbing, electrical work, cement work, landscaping, painting, and maintaining landscaping, as well as basic principles of air conditioning, heating, and floor coverings
- Knowledge of standard safety rules, including fire prevention
- Knowledge of commercial building systems, including HVAC systems
- Ability to recognize and use the correct tools to perform all functions of the position
- Ability to use computer, software applications, smart phone, and other electronic devices
- Ability to provide own transportation to work
- Ability to read, write and speak English
- Skilled in the techniques used in the maintenance and repair of buildings and equipment
- Ability to read and understand schematics, prints, or as-built drawings
- Ability to troubleshoot problems
- Ability to work in high spaces (top of roof of facility)
- Ability to follow oral and written instructions
- Ability to attain Genie Lift certification and other certifications, as required.
- Ability to work harmoniously and respectfully with staff, volunteers, the public and vendors (e.g., mechanical vendor, contractors, etc.)
- Ability to communicate effectively with staff
- Ability to perform the duties of the job description, with or without reasonable accommodation
- Commitment to act with integrity and demonstrate commitment to and passion for Spring Lake District Library’s mission and values
PHYSICAL DEMANDS
- May be working at a desk and sitting in a chair at a computer for extended periods of time.
- Work requires lifting and carrying items that weigh up to 50 pounds. Will be assisted by other staff members with items weighing over 50 pounds.
- Will be required to walk or stand for extended periods of time.
- Ability to frequently bend, stoop, kneel, crouch or squat, work from elevated levels and work in confined spaces as needed.
- Physical ability to tolerate and utilize required Personal Protective Equipment (PPE) as needed.
WORKING ENVIRONMENT
- Climate-controlled building.
- Will be exposed to outdoor elements during exterior building, grounds, and parking lot tasks.
- May be exposed to unpleasant noises, messes or odors
- May be exposed to hazardous chemicals or noxious fumes. Personal protective equipment will be provided and required.
REPORTING RELATIONSHIP
- Reports to the Library Director. In the absence of the Library Director, reports to the Business Manager.
Job Type: Full-time
Pay: From $51,771.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience level:
Schedule:
- Monday to Friday
- Weekends as needed
Work setting:
- In-person
- Office
- Outdoor work
People with a criminal record are encouraged to apply
Education:
- High school or equivalent (Required)
Experience:
- Facility Maintenance: 1 year (Required)
- Supervisory: 1 year (Required)
- Commercial Cleaning: 1 year (Required)
Work Location: In person