We are looking for a dynamic candidate to join our NE Portland estate planning and elder law firm. The primary purpose of this role is reception and processing of mail.
This full-time position requires a friendly and engaging personality, exceptional communication skills – both written and verbal, excellent organizational abilities, high level of attention to detail, strong work ethic, and ability to take ownership over work assignments in a fast-paced and busy work environment.
Essential duties and responsibilities include:
Greet clients and visitors in a professional and courteous manner
Provide client services at the front desk
Answer telephone in a friendly & professional manner, route calls and take detailed messages
Schedule client appointments
Scan and route mail to appropriate person
Set up and maintain client files both physically and digitally
Data entry and administrative tasks such as scanning and filing
General office administration
Maintain stock of office supplies and office organization
Work collaboratively in a team environment
Provide support to attorneys and legal assistants
Minimum Requirements:
Microsoft Word and Excel
Interested and qualified candidates should submit a cover letter and resume to Hiring Manager. Resumes submitted without a cover letter will not be considered.
Competitive salary DOE
Comprehensive benefit package
*Dog friendly office
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- High school or equivalent (Preferred)
Experience:
- Microsoft Office: 1 year (Preferred)
- Customer Service: 1 year (Preferred)
Work Location: In person