We are seeking a dynamic and organized Administrative Assistant to join our team at Bethesda Closets. The ideal candidate will be a multitasking professional who thrives in a fast-paced environment and is adept at handling various administrative responsibilities. If you have excellent organizational skills, attention to detail, and the ability to juggle multiple tasks, we want to hear from you! We are looking to hire as soon as possible.
**Key Responsibilities:**
1. **QuickBooks Online:**- proficiency is a job requirement
- Manage billing processes and transactions.
2. **Front Desk Operations:**
- Monitor all incoming calls and emails.
- Assign estimates to the appropriate estimator efficiently.
- Coordinate showroom schedule and visits.
3. **Job Progress Coordination:**
- Confirm estimates with customers the day before scheduled appointments.
- Conduct pre-install phone calls to customers.
- Conduct follow-up calls for every completed job to ensure customer satisfaction.
4. **Office Supplies Management:**
- Order and manage office supplies to ensure smooth operations.
5. **Event Planning:**
- Assist in planning office parties and open houses.
- Manage invitations, coordinate food arrangements, and handle gifts.
**Qualifications:**
- Required: Proven experience as an Administrative Assistant or in a similar role.
- Required: Proficient in QuickBooks Online, Experience with Microsoft Word, Excel/ Google Docs and Google Sheets.
- Preferred Social Media experience is a plus!!! Please let us know if this is an area where you have experience in your response.
- Learn Pipedrive CRM
- Excellent communication and interpersonal skills. Enthusiastic and positive attitude.
- Punctual with strong organizational and multitasking abilities.
- Detail-oriented with a high level of accuracy.
- Ability to work independently and collaboratively in a team.
Bethesda Closets is an equal opportunity employer. We encourage applicants from all backgrounds to apply.
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
Ability to Commute:
- Rockville, MD 20852 (Required)
Ability to Relocate:
- Rockville, MD 20852: Relocate before starting work (Required)
Work Location: In person