Job description
Executive Assistant
A well-established Property Restoration Company located in Huntley is seeking a reliable, self-motivated, hardworking individual to fill the role of Executive Assistant.
The ideal candidate will need to be reliable, and available to work Monday thru Friday 8:00 to 4:30. You will need to be able to undertake administrative tasks, making sure the employees have what they need to complete their day efficiently. This person will also need to be competent in prioritizing and working with little supervision. This person will also need to be a self-starter and trustworthy.
Responsibilities:
· Mild AR/AP Work
· Process and verify accuracy of expense reports from field crew
· Approve and file sub-contractor invoices and receipts
· Dispatching work to field technicians
· Act as a liaison between The Company and Insurance
· Follow up on open Service Orders- Assist with assigning tasks to employees and keeping up with communication between third parties, our customers, and The Company.
· Work with building departments to obtain permits as needed and file appropriately
· Approve employee time cards and reconcile time off
· Schedule employees, estimators, and sub-contractors
· Answer office phones, handling inquiries from insurance companies and opening new Loss tickets as needed.
· Other jobs/duties as assigned
To succeed in this role, you:
· Embrace technology and are naturally computer literate
· Can pick up on new software easily- we work with several!
· Are willing and excited to take on new tasks
· Are an excellent and meticulous note taker
· Are a gifted and proactive problem solver- nothing gets past you!
· Believe that the customer comes first and are friendly, professional, and communicate in a way that makes everyone happy to speak with you. You believe in representing your brand at all times!
· Go above and beyond to get the best information and give the customer the best experience
· Are not looking for the traditional corporate experience- you need to be independent, focused, and willing to work in a quiet, semi-secluded environment.
Additional requirements:
· Must have a good background with Microsoft Office
· High School Diploma or equivalent
· Must be able to pass a Background Check
Competitive Salary and health benefits offered to the right candidate.
Candidates with the above qualifications only need apply. Please submit a cover letter and resume to:
Job Type: Full-time
Pay: $22.00 - $26.00 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Huntley, IL 60142 (Required)
Ability to Relocate:
- Huntley, IL 60142: Relocate before starting work (Required)
Work Location: In person