The Office Assistant is responsible for maintaining all AHN HH & H and keeping it in working order by providing daily support and assistance in the day-to-day operations of the office. This position will require collaboration with various levels of management. This position is responsible for providing a high level or professional, administrative, and organizational assistance.
include the following. Other duties may be assigned as necessary.
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Coordinate setup and cleanup for meetings including furniture layout. Maintain cleanliness of meeting spaces.
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Order office and cafeteria supplies as needed and approve orders.
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Maintain relationship with GHG facilities management.
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Handle confidential and non-routine information.
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Supervise the maintenance of office equipment including copiers, postage machines, coffee machines, heating and cooling system, biannual refrigerator and sink filter replacement, etc.
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Provide customer service to staff daily to address concerns involving equipment malfunction, housekeeping issues, heating and cooling adjustments, and other building and grounds-related needs.
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Ensure that all areas of the building are kept in a clean and orderly condition
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Responsible for compliance with all appropriate federal, state, and local laws and regulations.
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Responsible for keeping all equipment, furniture and fixtures in a functional state of repair through observation, evaluation, and preventative maintenance.
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Assists with clerical duties such as photocopying, faxing, filing, phone correspondence and collating.
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Sort and distribute mail.
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Effectively utilize computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel, Access, and PowerPoint). Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
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Assist with program coordination workflow in HCHB.
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Answer phones and monitor Clarus buckets as needed.
Anticipate management, staff, and customer’s needs for support.
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Perform all other duties as designated by management.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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Must have proven ability to interact with individuals at all levels of the organization.
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Possess strong interpersonal skills.
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Able to handle and maintain confidentiality.
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Have strong attention to detail.
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Must be able to work in a fast-paced environment with demonstrated ability to manage multiple competing tasks and demands.
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Demonstrates patience, flexibility, and strong organizational skills.
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Able to prioritize according to urgency.
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Able to effectively manage concurrent demands and multi-task.
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High school diploma or GED; one or more years of experience or training; or equivalent combination of education and experience.
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One-year prior facilities management experience preferred.
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One-year customer service experience required.
Must have and maintain in good standing professional license, certificate, or registration, as applicable.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee regularly is required to stand, walk, sit, climb stairs, use hand to finger, handle or feel objects, tools, or controls; and reach with hands and arms.
The employee frequently lifts and/or moves up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This job generally operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. While performing the duties of this position, the employee may travel by automobile and be exposed to changing weather conditions.
This description is intended to describe the essential job functions, the general supplemental functions, and the essential requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities, and requirements of a person so classified. Other functions may be assigned, and management retains the right to add or change the duties at any time.
NOTICE: Successful completion of a drug screen prior to employment is part of our background process, which includes medical and recreational marijuana.
By supplying your phone number, you agree to receive communication via phone or text.
By submitting your application, you are confirming that you are legally authorized to work in the United States.
JR# JR239557