We are a fast-paced, mid-sized firm seeking an experienced Litigation Secretary (also known as Practice Assistant or Practice Specialist - this is not a Paralegal position) to work in our San Francisco office.
Primary Responsibilities
Document Preparation, Filings, Trial Preparation
· Prepare legal documents using correct formatting, based on local rules of the court
· E-filing and/or hard copy filings with courts
· Timely send correspondence and client documents
· Schedule conference rooms for client meetings and depositions; arrange technology requirements
· Communicate with clients, vendors and opposing counsel
· Keep current with Insurance Litigation Guidelines
· Process invoices and submit to accounting department for payment
· Copy, scan, print and fax documents
Calendaring
· Calendaring all events in ProLaw and Microsoft Outlook
· Ability to calculate legal deadlines in accordance with statutory local, state, federal and appellate rules
Knowledge of ProLaw is a plus
· Responsible for updating ProLaw matters, including utilizing the correct codes and categories for saving documents, and incorporating accurate case information with the correct party names and filings
· Saving of client-related documents and emails into ProLaw
File Management
· Keep files updated and current in electronic format
· Open and close out files according to firm policy, ensuring legal requirements are met
Skills
· Excellent organizational and problem-solving skills and attention-to-detail
· Strong communication, grammar, proofreading and time management
· Communicate with attorneys regarding progress on tasks, confirm priorities if necessary
· Perform other duties as needed based on practice area and firm demands
· Knowledge of Kofax Power or Adobe pdf editing software, a plus
Experience
· At least two years of experience in all phases of civil litigation (discovery, trial, appeals): Understanding of litigation, local, state, federal and administrative rules, law and motion and related docketing requirements
· Proficient in Microsoft Office Suite - experience creating initial drafts of pleadings, tracking changes in Word, scheduling and managing appointments in Outlook
Expectations
· Adherence to regular schedule
· Support and assist a minimum of three attorneys and provide backup coverage as needed
· Ability to work independently and proactively
· Adherence to Firm’s policies and procedures
We are an equal opportunity employer and offers a professional work environment with a competitive salary and benefits package.
The base salary rate for this non-exempt 37.5 hours a week position is $35.00 - $41.02, subject to qualifications and experience.
We provide employer−subsidized health benefits that include Medical (HMO, PPO and Kaiser option), Dental, Vision, Life Insurance, Long-term Disability, 401(k) & matching. We also offer Flexible Spending Accounts (Medical and Dependent Care), Commuter Pre-Tax (Transit and Parking) and Paid Parental leave.
*** We are not working with Recruiters at this time please do not send unsolicited resumes.***
Job Type: Full-time
Pay: $35.00 - $41.02 per hour
Expected hours: 37.5 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Travel requirement:
Work Location: In person