20 Best jobs in San Jose, CA (Hiring Now!)

Administrative Associate
Stanford University —Stanford, CA
Collaborate with faculty-led Steering Committee to establish revised mission/vision, new goals and objectives, strategic initiatives, and future budget timeline…
$33.17 - $43.75 an hour
12d
Freelance Thai Writer
Outlier Ai —San Jose, CA
Your weekly earnings will be paid our every week via Paypal or AirTM, in USD. Hourly Rate: Up to $10 USD per hour, paid out weekly.
Seeking Experienced Tailor
Tuxedo Wearhouse —San Jose, CA
Knowledge of garment construction and alterations. Altering rental items for a perfect fit. Providing expert alterations for purchased suits, tuxedos, dresses,…
$27 - $30 an hour
Quick Apply
Claim Auditor
HCA Healthcare —Campbell, CA
Education assistance (tuition, student loan, certification support, dependent scholarships). The Auditor primary function is to ensure examiner payment accuracy…
$32.13 - $46.60 an hour
Quick Apply
4d
Shipping & Receiving Specialist
Nova Eye Medical Limited —Fremont, CA
Match incoming materials with purchase orders, assign lot codes, and transact receipts in ERP system. Perform shipping transactions in ERP system as required.
$25 - $32 an hour
Quick Apply
Infant Teacher
San Jose Day Nursery —San Jose, CA
Experience working with infants in a group setting, implementing streamlined processes to help the day run smoother, and implementing hands on, play-based…
$22 - $25 an hour
Quick Apply
Advanced Security Operations Team Member - 95103
Trident Security Solutions —San Jose, CA
Welcoming experience for the client's employees and guests. Securing customer's operational and technical goals. Superior customer and employee service.
$43 - $50 a day
Quick Apply
2d
Food Server
Villa Fontana —San Jose, CA
Assist in maintaining a high level of customer service for our residents and their guests. Welcome and acknowledge all residents & their guests.
From $17 an hour
Quick Apply
Nursing Assistant (NA), AAU B3 - 0.8 FTE, 08-HR, Evening Shifts
Stanford Health Care —Palo Alto, CA
These are the observable and measurable attributes and skills required to perform successfully the essential functions of the job and are generally demonstrated…
$32.32 - $36.24 an hour
4d
Shipping Associate
Wedgewood Pharmacy LLC —San Jose, CA
Inspect incoming packages – verifying packing lists and delivering items to appropriate departments. Ensure adequate inventory levels, ordering of supplies if…
$21.50 an hour
Quick Apply
5d
Dog Daycare Playgroup Leader
Downtown Dogs —San Jose, CA
\* Be on your feet, active, and attentive most of your shift. You should be able to lift 50 lbs. and expect to be physically active for your entire shift.
$18.50 - $21.00 an hour
Quick Apply
5d
Executive Assistant/Human Resources Assistant
Inhabitr —Milpitas, CA
Managing emails, phone calls, and reports for the executive. Additionally, you will play a crucial role in supporting our daily operations and ensuring smooth…
$75,000 - $80,000 a year
Quick Apply
3d
Executive Assistant, Supply Chain
Tesla —Palo Alto, CA
$64,000 - $168,000/annual salary + cash and stock awards + benefits. Act as a liaison for direct reports and assist the team with conference room bookings.
$64,000 - $168,000 a year
3d
Attendance Clerk II - Carlmont High School
SEQUOIA UNION HIGH SCHOOL DISTRICT —San Carlos, CA
Collects daily student attendance information; makes and receives phone calls; obtains, and. Operates a variety of office equipment, including computers, and…
$31.76 - $38.49 an hour
Quick Apply
5d
Kitchen Crew Member
Habit Burger Grill - San Jose - Sun Garden —San Jose, CA
Quickly and accurately prepare guests’ orders. All positions receive constant training and advancement, with pay raises, free meals and other benefits.
Estimated: $32.2K - $40.8K a year
Quick Apply
9d
AUTO BODY TECHNICIANS (5yrs Experienced Required
Germany Auto Body —Santa Clara, CA
Auto body repair: 5 years (Required). Availability to work full time. 2 years of body shop experience is a plus! I-CAR training is a plus!
$40,000 - $120,000 a year
Quick Apply
Scheduling Coordinator
AQUALINE PIPING, INC —San Jose, CA
Duties include answering the phone, scheduling service jobs and dispatching techs, tracking and entering purchase orders, draft correspondences and other formal…
$25 - $35 an hour
Quick Apply
10d
Estate Planning Paralegal
Gilfix & La Poll Associates LLP —Palo Alto, CA
The ideal candidate will possess a minimum of five (5) years of demonstrable experience in Trust and Administration, accompanied by stellar academic credentials…
$95,000 - $105,000 a year
Quick Apply
Parts Runner - Stevens Creek BMW
Sonic Automotive —Santa Clara, CA
Valid driver’s license and clean driving record. Employee discounts on purchasing and leasing cars. Transport parts and supplies between the parts department…
$20 an hour
Quick Apply
4d
Stock Support Associate
Coach —Santa Clara, CA
Dealing with Ambiguity: Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn’t upset when…
$19.25 - $22.00 an hour
Quick Apply
5d

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Administrative Associate

Stanford University - Stanford, CA

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Job Details

Full-time $33.17 - $43.75 an hour 12 days ago

Qualifications

Customer service
Administrative experience
High school diploma or GED
Organizational skills
Fact checking
Computer skills
Budgeting
4 years
Communication skills

Full Job Description

The Stanford University Vera Moulton Wall Center is seeking an Administrative Associate to provide administrative and operational support with limited supervision. May be responsible for leading other administrative staff or subordinates.

Duties include*:

Act on behalf of the supervisor or Director(s) in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
Schedule and send out announcements around events, such as the Race Against PH, lectures, symposiums, and retreats, support event/conference/seminar organizing, logistics, arranging with vendors for service, and On-site support for events/conferences/seminars.
Collaborate with faculty-led Steering Committee to establish revised mission/vision, new goals and objectives, strategic initiatives, and future budget timeline, manage administration of event updates and registration, and other needs, and edit and fact check website, flyers for conferences, invitations for events, letters to speakers, hotel reservations for out-of-town speakers.
Organize recurring monthly meetings for Wall Center Director, and create visiting speaker agendas with WC faculty; coordinate scheduling/ compliance verifications for PH Grand Round speakers; coordinate travel reimbursements for visiting lecturers.
Maintain, update, and monitor Wall Center email listservs, maintain, update, and monitor Wall Center membership databases, and perform and maintain tracking of Wall Center member activities, e.g., grants, publications, career outcomes.
Process reimbursements and honoraria and awards for events, seminars, hotel, outside catering, and others, process TCard and PCard transactions, process purchase orders & requisitions and routine/basic iJournals (equipment, office supplies), and contract development for instructors/faculty, RSS applications for CME professional development (with Clinical Educators/Faculty).
Property management to verify purchasing, receipt, and tracking of capital equipment, monitor and update space use in collaboration with PIs, coordinate office moves, minor renovation, and maintenance requests, and maintain Wall Center Emergency Plan.
Provide supervision/direction for graphic designer and two part-time administrative associates.

- Other duties may also be assigned.

EDUCATION & EXPERIENCE (REQUIRED):

High school diploma and four years of administrative experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

Advanced computer skills and demonstrated experience with office software and email applications.
Demonstrated success in following through and completing projects.
Excellent organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multi-task, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions

PHYSICAL REQUIREMENTS*:

Constantly perform desk-based computer tasks.
Frequently sitting.
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Rarely twist/bend/stoop/squat, kneel/crawl.

- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

The expected pay range for this position is $33.17 to $43.75 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Apply Now

jobs in San Jose, CA

Administrative Associate

Freelance Thai Writer

Seeking Experienced Tailor

Claim Auditor

Shipping & Receiving Specialist

Infant Teacher

Advanced Security Operations Team Member - 95103

Food Server

Nursing Assistant (NA), AAU B3 - 0.8 FTE, 08-HR, Evening Shifts

Shipping Associate

Dog Daycare Playgroup Leader

Executive Assistant/Human Resources Assistant

Executive Assistant, Supply Chain

Attendance Clerk II - Carlmont High School

Kitchen Crew Member

AUTO BODY TECHNICIANS (5yrs Experienced Required

Scheduling Coordinator

Estate Planning Paralegal

Parts Runner - Stevens Creek BMW

Stock Support Associate

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