20 Best administrator jobs in Portland, OR (Hiring Now!)

Sr Payroll Administrator
Willamette Dental Group —Hillsboro, OR
Assist with identifying tax filing discrepancies to ensure accurate filing by UKG tax services. Bachelor's degree required in finance, accounting or business…
Estimated: $74.2K - $93.9K a year
Receptionist/Administrative Assistant
WIlsonville Toyota —Wilsonville, OR
Selected applicant will pass a pre-employment drug screen and background check and have an Oregon or Washington drivers license in good standing.
$14 - $15 an hour
Quick Apply
Senior Contracts Administrator
Dext Capital —Lake Oswego, OR
Ensuring credit conditions are met to move transactions from term sheet approval documentation and funding. Develop and implement new procedures to streamline…
$70,000 - $75,000 a year
Quick Apply
1d
Admin/Sales Support
Direct Sales —Wilsonville, OR
The job duties include answering phones, scheduling meetings, at times arranging travel, following up with clients about orders and delivery, and checking…
From $25 an hour
Quick Apply
2d
Receptionist
West Hills Health & Rehabilitation Center —Portland, OR
Maintain resident information by name and room number, eligibility to receive calls, emergency phone members of on‑call personnel, department extensions, key…
$17 - $18 an hour
Quick Apply
20h
Hospice RN Administrator - Great Salary & Bonuses, Lead an Excellent Team!
Home Health & Hospice Agency —Lake Oswego, OR
Current, unencumbered license to practice nursing specific to that state the employee is assigned to work by the company.
$95,000 - $138,000 a year
Quick Apply
6d
Portfolio Property Manager/Administrative support
Confidential —Beaverton, OR
Job Tasks include but are not limited to: maintain electronic and hard copy files, maintain office equipment, monitor and update client/contract database,…
$23 - $27 an hour
Quick Apply
Pet Aquamation (Water-based cremation) Administrative Assistant/Receptionist
Compassionate Care Home Pet Euthanasia and Eco-Friendly Cremation Service —Portland, OR
Show a high level of empathy and emotional intelligence. As an Aquamation Administrative Assistant at Compassionate Care, you’ll bring a breadth of skills and…
$20 - $22 an hour
Quick Apply
3d
Office Administrator
Vancouver Auto Group —Vancouver, WA
To assist in the processing of all vehicle retail and lease sales to the CLEAR status by working with sales and finance managers to assure all paperwork is…
$20 - $30 an hour
Quick Apply
6d
Office Administrator
Hennebery Eddy Architects —Portland, OR
Assist with gathering receipts and entering corporate credit card transactions into our accounting software. Office housekeeping including dishwasher management…
$23 - $26 an hour
Quick Apply
2d
Automotive Assistant Office Managers / Car Deal Admin Ready to Move Up
Car People at AutoJobsOnline —Portland, OR
The Safe, Easy Way to Find a New Job & It's Free*. Prior Dealership Car Deal Administrator Experience Required*. Must be Able to Learn New Tasks and Concepts.
$30 an hour
Quick Apply
12d
Office Manager
Confidential —Lake Oswego, OR
Greeting patients by name and answering phones; preparing and explaining treatment plans and financial options to patients. Dental office: 2 years (Required).
$28 - $35 an hour
Quick Apply
3d
Grants Administrator
MESO- Micro Enterprise Services of Oregon —Portland, OR
Bachelor's degree in a relevant field (Business Administration, Nonprofit Management, or a related discipline) or equivalent work experience.
$52,000 - $55,000 a year
Quick Apply
13d
Office Manager
Sunset Imports, Inc. —Beaverton, OR
Bachelor's degree in Accounting, Finance, or a related field, or proven experience in automotive dealership accounting, with at least 2 years in a managerial…
From $72,000 a year
Quick Apply
14d
Property Administrative Assistant #110
Cal-Am Properties Inc —Beaverton, OR
Assist the manager in collection activities, including but not limited to making phone calls and delivering door-to-door notices.
$23 - $25 an hour
Quick Apply
Practice Administrator
NVISION Eye Centers —Tigard, OR
Works closely with Operations team and MD affiliated clinic leaders to develop and implement annual business plan for the center, including projected annual…
Estimated: $72.4K - $91.7K a year
8d
Administrative Accounting Assistant
Pacific Northwest Petroleum, Inc. —Portland, OR
Accounting Position $18 - $22/hr DOE. We are currently looking to fill a full time Administrative/Accounting Assistant Position.
$18 - $22 an hour
Quick Apply
Administrator
Clark County —Vancouver, WA
Ability to: *Manage, direct, and coordinate the work of professional and clerical personnel; provide administrative and professional leadership and direction…
$9,881 - $14,327 a month
Quick Apply
Practice Administrator
Prism Health —Portland, OR
Bachelor’s Degree in related field or equivalent education and experience. Assumes responsibility for coordinating all clinical activities for clinical students…
$120,000 a year
Quick Apply
Director of Operations for GI West
The Oregon Clinic —Portland, OR
Bachelor’s degree in business, health care administration or related field is required. Prior experience managing medical office buildings and/or large tenant…
$165,000 - $198,500 a year
Quick Apply
7d

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Sr Payroll Administrator

Willamette Dental Group - Hillsboro, OR

Apply Now

Job Details

Full-time Estimated: $74.2K - $93.9K a year

Benefits

Health insurance

Qualifications

7 years
Management
Customer service
Accounting software
Research
Microsoft Office
Analysis skills
Bachelor's degree
Accounting
Payroll
Certified Payroll Professional
Communication skills

Full Job Description

Job Details:

Position Summary
The Senior Payroll Administrator is part of the Payroll Team processing multi-state bi-monthly payroll. They will ensure accurate and timely processing of employee wages, benefits, and deductions, while also ensuring compliance with federal, state, and local payroll regulations. They will handle payroll-related inquiries, resolve any issues or discrepancies, and maintain payroll records. Additionally, the Senior Payroll Administrator may assist with provide guidance and support to junior payroll staff. They will also collaborate with other departments to ensure seamless payroll operations. Strong attention to detail, analytical skills, and knowledge of payroll software and systems are essential for this role.

This is a hybrid position.

Job Responsibilities:

Essential Position Functions

Perform payroll processes such as preparing, input and processing to ensure accurate and timely multi state payroll processing for bi-monthly pay cycles and off-cycle pay requests using UKG Pro Payroll and Dimensions timekeeping system.
Troubleshoot timesheet problems and correct them for payroll processing.
In addition to day-to-day payroll administration, processes more complex payroll items and provides guidance to other members of the payroll team related to complex items.
Precise data entry of employee status changes, new hire and termination paperwork, and maintenance of personnel records.
Review and maintain PTO balances and coordinate any necessary changes.
Resolve questions and issues from managers, employees, and external parties in a polite and helpful manner.
Identify and handle employee overpayment discrepancies, handle overpayments and document.
Assist with payroll tasks such as quarterly taxes, balancing year-end W-2's and other regulatory agency payroll matter notices.
Perform a range of accounting level support for the accounting department.
Assist with identifying tax filing discrepancies to ensure accurate filing by UKG tax services.
Assist with previous quarters filed incorrectly, document amended returns to ensure accurate filings prior to UKG tax services.
Support and provide coverage of payroll specialists & analyst as needed.
Audit and reconcile a wide range of personnel actions and payroll documents.
Ad hoc reporting, analysis and Payroll projects as needed.
Maintain current knowledge of applicable state and federal wage laws. Ensure compliance with all state and federal wage and hour laws.
Maintain confidentiality in accordance with company policies, with respect to employee and other financial information.

Job Qualifications:

Experience and Education:

Bachelor's degree required in finance, accounting or business-related field and at least 7 years of inhouse payroll administration is required OR equivalent combination of education and experience which will provide the ability to perform the essential functions of the position.

Licenses, Certificate and Registrations

Certified Payroll Professional (CPP) strongly preferred

Knowledge of:

2 or more years of experience with UKG PRO Payroll and WorkForce Dimensions Timecards required
Understanding of internal controls framework.
Insurance/Health Care industries.
Employment taxes and understand employee and employer deductions.
Basic MS Office programs, effectively navigate HRIS systems, payroll and accounting software.

Skill In:

Excellent management, supervisory and customer service skills required.
Strong verbal and written communication skills.
Analytical thinking and detail oriented.

Ability to:

Identify and seek necessary information; proficient research skills.
Analyze time, manage tasks and meet deadlines.
Customer Service Skills
Detail oriented.
Ability to meet deadlines.
Mathematical skills.
Clerical skills.
Accounting skills
Ability to follow directions.

Company Overview:

Physical Requirements:
The work is primarily performed while sitting and/or standing, but will require occasional walking, bending, stooping and carrying light items such as papers, books, or other supplies. The incumbent uses a computer and other standard office equipment to complete tasks. This is an On-Site position.
Willamette Dental Group is an equal opportunity employer.:

We provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This job description is not meant to be an all-inclusive list of duties and responsibilities but constitutes a general definition of the position’s scope and function in the company.

This position may be exposed to PHI in the course of his/her duties and will handle protected information (PHI) in a manner consistent with the Health Insurance Portability and Accountability Act of 1996 (HIPAA).

Job Type: Full-time

Work Location: In person

Apply Now

administrator jobs in Portland, OR

Sr Payroll Administrator

Receptionist/Administrative Assistant

Senior Contracts Administrator

Admin/Sales Support

Receptionist

Hospice RN Administrator - Great Salary & Bonuses, Lead an Excellent Team!

Portfolio Property Manager/Administrative support

Pet Aquamation (Water-based cremation) Administrative Assistant/Receptionist

Office Administrator

Office Administrator

Automotive Assistant Office Managers / Car Deal Admin Ready to Move Up

Office Manager

Grants Administrator

Office Manager

Property Administrative Assistant #110

Practice Administrator

Administrative Accounting Assistant

Administrator

Practice Administrator

Director of Operations for GI West

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